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Compras

Preparing for Purchases

Determine the budget for purchasing

Review inventory levels and item requirements

Identify specific items needed for upcoming period

Research potential suppliers and vendors

Compare prices and negotiate deals

Establish purchasing policies and procedures

Placing Orders

Create purchase orders for required items

Include item specifications, quantities, and delivery dates

Obtain necessary approvals for purchase orders

Send purchase orders to selected suppliers

Confirm receipt of purchase orders

Receiving Deliveries

Ensure proper receiving area is ready

Inspect deliveries for quality and quantity

Cross-check items received with purchase orders

Report any discrepancies or damages to suppliers

Update inventory records with received items

Inventory Management

Conduct regular inventory counts

Compare physical counts with recorded levels

Investigate any discrepancies and take corrective action

Identify slow-moving or expired items

Determine reorder points for essential items

Invoicing and Payments

Match supplier invoices with purchase orders and delivery receipts

Verify accuracy of invoiced amounts

Seek necessary approvals for payment

Schedule payment dates and follow payment terms

Maintain records of all invoices and payments

Supplier Performance Evaluation

Monitor supplier performance regularly

Evaluate quality, pricing, and delivery times

Provide feedback to suppliers on their performance

Consider alternative suppliers if necessary

Maintain a record of supplier evaluations

Compliance and Documentation

Ensure compliance with legal and regulatory requirements

Maintain records of all purchase-related documents

Keep track of receipts, invoices, and warranty information

Follow proper documentation retention policies

Prepare reports on purchasing activities as required

Continuous Improvement

Review and evaluate the effectiveness of purchasing processes

Identify areas for improvement and cost-saving opportunities

Seek feedback from staff and other stakeholders

Implement necessary changes to enhance efficiency

Regularly update and improve the purchasing checklist

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