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check list de atividades diárias

Operations

Vehicle Inspection

Check for any visible damages on the vehicle

Verify the cleanliness and tidiness of the vehicle

Ensure all necessary documents are present in the vehicle

Check tire pressure and condition

Test lights, indicators, and horn functionality

Driver Check-in

Confirm driver attendance and availability

Obtain any required trip details or updates

Verify driver's license and other necessary documents

Conduct a brief safety meeting with the driver

Route Planning

Review and plan the routes for the day's transportation needs

Consider traffic conditions and expected delays

Coordinate with dispatchers and drivers for any route adjustments or changes

Dispatching

Assign drivers to their designated vehicles and routes

Share trip details, customer information, and any special instructions

Record dispatch information accurately for future reference

Customer Communication

Inform customers about the estimated arrival time

Address any customer concerns or inquiries promptly

Record customer feedback and complaints for review and improvement

Safety and Compliance

Driver Safety

Emphasize the importance of safe driving practices

Encourage drivers to use seat belts and follow speed limits

Remind drivers to avoid distractions while driving

Vehicle Maintenance

Schedule regular maintenance and inspections for all vehicles

Keep track of maintenance records and ensure timely repairs

Train drivers to report any vehicle issues immediately

Compliance with Regulations

Stay updated with local, state, and federal transportation regulations

Ensure all necessary permits, licenses, and insurance are up to date

Conduct regular audits to ensure compliance with regulations

Emergency Preparedness

Train drivers on emergency procedures and protocols

Maintain emergency contact information for drivers and staff

Conduct regular drills to practice emergency response

Administrative Tasks

Record Keeping

Maintain accurate records of all trips, drivers, and vehicles

Keep track of fuel and maintenance expenses

Organize invoices, receipts, and other financial documents

Staff Scheduling

Plan and schedule shifts for drivers and operational staff

Consider factors such as workload, breaks, and time-off requests

Communicate the schedule clearly to all staff members

Performance Evaluation

Regularly review driver performance and adherence to policies

Provide constructive feedback and coaching for improvement

Recognize and reward exceptional performance

Continuous Improvement

Identify areas for improvement in operations and customer service

Seek feedback from customers and employees for suggestions

Implement changes and monitor their effectiveness

This checklist covers various aspects of daily activities for transportation organizations, including operations, safety and compliance, and administrative tasks. It helps ensure smooth operations, driver and vehicle safety, regulatory compliance, and efficient management of administrative duties.

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