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Folha de pagamento mensal

Preparing Payroll Data

Collect and verify employee timesheets or attendance records

Review any changes in employee status, such as new hires, terminations, promotions, or transfers

Update employee information, including personal details, bank account information, tax withholding forms, and benefits deductions

Calculate and record any overtime, shift differentials, or special allowances for eligible employees

Ensure accuracy of employee data and resolve any discrepancies or missing information

Calculating Gross Pay

Determine employees' regular working hours and rate of pay

Calculate gross pay by multiplying regular hours with the hourly rate or salary

Include any additional earnings, such as bonuses, commissions, or incentives

Consider any deductions or adjustments, such as loans, advances, or wage garnishments

Review and validate the accuracy of gross pay calculations

Calculating Taxes and Withholdings

Determine applicable federal, state, and local tax rates based on employee information and tax regulations

Calculate income tax withholding based on employee earnings and tax brackets

Consider any additional withholdings, such as social security, Medicare, or other mandated contributions

Verify accuracy of tax calculations and ensure compliance with applicable laws and regulations

Deductions and Contributions

Calculate and deduct employee contributions for benefits, such as health insurance, retirement plans, or flexible spending accounts

Consider any voluntary deductions, such as union dues, charitable contributions, or employee loans

Verify accuracy of deduction calculations and ensure compliance with benefit plans and legal requirements

Net Pay Calculation

Subtract total deductions and withholdings from gross pay to calculate net pay for each employee

Ensure accuracy of net pay calculations and review for any abnormalities or errors

Generating Payroll Reports

Generate payroll reports, such as payroll register, earnings statements, tax summaries, and contributions summaries

Review reports for accuracy and completeness

Ensure reports are in compliance with legal requirements and company policies

Payroll Reconciliation

Reconcile payroll data with general ledger accounts to ensure accuracy and alignment

Identify and resolve any discrepancies or errors in payroll calculations or postings

Review payroll reports and statements to validate accuracy and completeness

Payroll Distribution

Prepare payroll checks or electronic fund transfers for employees' net pay

Distribute paychecks or provide electronic pay stubs to employees

Address any inquiries or concerns related to payroll distribution

Recordkeeping and Compliance

Maintain accurate and organized payroll records for each pay period

Comply with record retention requirements as per legal and company policies

Prepare and file required tax documents and reports, such as W-2 forms and quarterly payroll tax returns

Stay updated with changes in payroll laws, regulations, and reporting requirements

Note: This checklist provides a general overview of the steps involved in processing monthly payroll. Actual steps may vary depending on the organization's payroll system, country-specific regulations, and internal procedures.

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