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> A 3 day themed event checklist: for a boat
A 3 day themed event checklist: for a boat
Pre-Event Planning
Define the event theme and objectives
Set a budget and allocate funds
Choose the boat and finalize the rental agreement
Determine the event date and time
Create a guest list and send out invitations
Logistics
Confirm transportation arrangements to and from the boat
Arrange for catering or meal plans
Organize necessary permits and insurance
Ensure availability of seating and tables on the boat
Plan for restrooms and waste disposal
Decorations and Setup
Design a decoration plan aligned with the theme
Purchase or rent decorations (banners, tablecloths, etc.)
Arrange for setup team and schedule setup time
Prepare a layout for seating and activity areas
Check for adequate lighting and sound systems
Entertainment and Activities
Book entertainment (DJ, live band, activities)
Create a schedule of events for the three days
Plan games or themed activities for guests
Organize any necessary equipment or supplies for activities
Prepare a backup plan for weather-related issues
Day of the Event
Arrive early to oversee setup and decorations
Check catering and ensure food and beverages are ready
Confirm that entertainment is set up and prepared
Welcome guests and provide them with an itinerary
Ensure safety measures are in place for activities
Post-Event Wrap-Up
Thank guests and gather feedback
Organize cleanup crew and ensure the boat is returned in good condition
Settle any outstanding payments with vendors
Reflect on the event's successes and areas for improvement
Document learnings for future themed events
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