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> A 3 day themed event checklist: for a boat
A 3 day themed event checklist: for a boat
Pre-Event Planning
Define the theme of the event
Set the dates and times for the event
Create a budget for the event
Book the boat and confirm all details
Obtain necessary permits and insurance
Identify and book entertainment (live music, DJ, etc.)
Plan the catering menu and confirm food and beverage options
Design promotional materials (flyers, social media posts, etc.)
Create a guest list and send out invitations
Logistics and Setup
Confirm boat capacity and layout
Arrange for transportation to and from the boat
Set up a registration/check-in area
Decorate the boat according to the theme
Prepare a sound system and any necessary equipment
Ensure safety equipment is on board (life jackets, first aid kit)
Set up seating and dining areas
Organize any special features (photo booth, games, etc.)
Event Day Operations
Arrive early for final setup and preparation
Check-in guests and provide them with wristbands or name tags
Ensure catering staff is prepared and on schedule
Coordinate entertainment and schedule performance times
Monitor the event flow and address any issues that arise
Engage with guests and ensure everyone is enjoying the event
Capture photos and videos for future promotion
Prepare for the end of the event (clean-up, thank yous, etc.)
Post-Event Follow-Up
Send out thank-you notes to guests and vendors
Collect feedback from attendees via surveys
Analyze the event’s success against the initial goals
Review financials and assess budget adherence
Store photos and videos for future marketing
Begin planning for the next event based on lessons learned
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