A detailed AHU MONTHLY preventive maintenance checklist

1. Visual Inspection

2. Air Filters

  • Visually examine the surface for buildup.
  • Look for discoloration or unusual particles.
  • Ensure all accessible areas are checked.
  • Remove the old filter carefully.
  • Install a new filter of the correct size.
  • Ensure the new filter is seated properly.
  • Inspect gaskets and seals for wear.
  • Ensure there are no visible gaps.
  • Tighten any loose screws or fasteners.
  • Visually examine the surface for buildup.
  • Look for discoloration or unusual particles.
  • Ensure all accessible areas are checked.
  • Remove the old filter carefully.
  • Install a new filter of the correct size.
  • Ensure the new filter is seated properly.
  • Inspect gaskets and seals for wear.
  • Ensure there are no visible gaps.
  • Tighten any loose screws or fasteners.
  • Refer to system specifications for correct sizes.
  • Check filter labels for type and efficiency ratings.
  • Confirm compatibility before purchasing replacements.
  • Use a vacuum with a brush attachment.
  • Wipe down surfaces with a damp cloth.
  • Ensure no debris falls into the system.
  • Check for air leaks around the housing.
  • Listen for unusual sounds indicating airflow issues.
  • Reinstall filters if necessary to eliminate bypass.
  • Connect gauges to the appropriate ports.
  • Record pressure readings before and after the filter.
  • Evaluate against standard pressure drop values.
  • Check arrows on filters for airflow direction.
  • Confirm that filters are positioned correctly.
  • Reinstall if found incorrectly oriented.
  • Record the change date in maintenance logs.
  • Note any unusual conditions observed during inspection.
  • Use this information for future reference.
  • Analyze historical data on filter performance.
  • Consider environmental factors like dust levels.
  • Adjust maintenance schedule accordingly.

3. Fan and Blower

  • Use a soft brush or vacuum to remove dust.
  • Check for any signs of damage or wear.
  • Ensure blades are balanced and free from obstructions.
  • Listen for unusual sounds during operation.
  • Measure airflow using an anemometer.
  • Ensure no blockages are present in airflow paths.
  • Use the recommended lubricant for the bearings.
  • Apply lubricant evenly to avoid excess buildup.
  • Check for any leaks or signs of over lubrication.
  • Inspect for cracks, fraying, or wear on belts.
  • Check tension using a belt tension gauge.
  • Adjust tension to manufacturer's specifications.
  • Look for rust, dents, or cracks in the housing.
  • Clean any corrosion and apply protective coating.
  • Ensure all mounting points are secure.
  • Listen for grinding, rattling, or other abnormal sounds.
  • Use a vibration meter to detect excessive vibrations.
  • Identify and address any misalignment issues.
  • Use a multimeter to check voltage and amperage.
  • Compare readings to motor specifications.
  • Investigate any discrepancies immediately.
  • Remove and clean grilles with mild detergent.
  • Inspect for damage and replace if necessary.
  • Reinstall grilles securely after cleaning.
  • Disconnect power before inspection.
  • Use a soft cloth to clean motor surfaces.
  • Check for loose or corroded electrical connections.
  • Use a laser alignment tool for accuracy.
  • Adjust positioning as needed to ensure proper alignment.
  • Recheck alignment after adjustments.
  • Review current speed settings against operational requirements.
  • Adjust settings using the control panel if needed.
  • Monitor performance after adjustments.
  • Remove any debris using a vacuum or brush.
  • Check for signs of wear or damage.
  • Ensure all surfaces are clean for optimal airflow.
  • Activate and deactivate the safety switches.
  • Ensure switches respond correctly during testing.
  • Replace any faulty switches immediately.
  • Record all observations in the maintenance log.
  • Include details of any repairs or replacements.
  • Ensure documentation is clear and accessible.

4. Coils

  • Visually check coils for dirt, dust, or debris.
  • Use a flashlight for better visibility.
  • Pay special attention to areas with poor airflow.
  • Document any areas needing cleaning.
  • Select a cleaning agent suitable for coil materials.
  • Apply the agent evenly across coil surfaces.
  • Use soft brushes or cloths to scrub away grime.
  • Rinse coils thoroughly with clean water.
  • Look for rust, flaking paint, or discoloration.
  • Inspect for physical dents or structural damage.
  • Document any findings for further action.
  • Consult manufacturer guidelines for repair or replacement.
  • Visually check coils for dirt, dust, or debris.
  • Use a flashlight for better visibility.
  • Pay special attention to areas with poor airflow.
  • Document any areas needing cleaning.
  • Select a cleaning agent suitable for coil materials.
  • Apply the agent evenly across coil surfaces.
  • Use soft brushes or cloths to scrub away grime.
  • Rinse coils thoroughly with clean water.
  • Look for rust, flaking paint, or discoloration.
  • Inspect for physical dents or structural damage.
  • Document any findings for further action.
  • Consult manufacturer guidelines for repair or replacement.
  • Check water pressure and flow rate at inlet.
  • Inspect piping for leaks or visible blockages.
  • Ensure valves are fully open and functioning.
  • Test flow with a flow meter if necessary.
  • Remove any debris or standing water in the pan.
  • Check for leaks or rust on the pan.
  • Use a wet/dry vacuum for thorough cleaning.
  • Ensure proper drainage slope is maintained.
  • Inspect insulation for wear, tears, or moisture.
  • Replace any damaged insulation immediately.
  • Ensure insulation is securely fitted and sealed.
  • Consider upgrading insulation for efficiency.
  • Use a thermometer to measure inlet and outlet temperatures.
  • Calculate the temperature differential.
  • Compare results to manufacturer specifications.
  • Investigate any significant discrepancies.
  • Examine fins for bends, breaks, or blockages.
  • Use a fin comb or similar tool to straighten bent fins.
  • Ensure fins are evenly spaced and not obstructing airflow.
  • Document any damaged fins for replacement.
  • Inspect drain lines visually for blockages.
  • Use a flexible brush or hose to clear any debris.
  • Check for proper slope in drain lines.
  • Test drainage by pouring water through the line.
  • Listen for hissing, banging, or rattling sounds.
  • Identify the source of any unusual noises.
  • Document findings for follow-up investigations.
  • Consult maintenance team if issues persist.

5. Drain Pans and Traps

  • Look for any visible water accumulation.
  • Check for debris or foreign objects.
  • Assess drainage paths for any blockages.
  • Ensure the surrounding area is clean and accessible.
  • Use a non-corrosive cleaner suitable for metal.
  • Scrub surfaces to remove any residue or buildup.
  • Rinse thoroughly with clean water.
  • Wipe dry to prevent new growth.
  • Inspect the trap for any visible blockages.
  • Flush with water to check flow.
  • Remove any debris or buildup in the trap.
  • Confirm that the outlet is clear.
  • Look for any visible water accumulation.
  • Check for debris or foreign objects.
  • Assess drainage paths for any blockages.
  • Ensure the surrounding area is clean and accessible.
  • Use a non-corrosive cleaner suitable for metal.
  • Scrub surfaces to remove any residue or buildup.
  • Rinse thoroughly with clean water.
  • Wipe dry to prevent new growth.
  • Inspect the trap for any visible blockages.
  • Flush with water to check flow.
  • Remove any debris or buildup in the trap.
  • Confirm that the outlet is clear.
  • Look for rust, holes, or cracks.
  • Feel for any soft spots indicating weakness.
  • Check the seams and joints for leaks.
  • Document any areas needing repair.
  • Use a level to assess slope.
  • Check that water flows towards the outlet.
  • Adjust slope if necessary to ensure drainage.
  • Document any adjustments made.
  • Inspect connections for tightness.
  • Look for any signs of dripping or moisture.
  • Check seals and gaskets for wear.
  • Tighten or replace any loose fittings.
  • Operate the float manually to check response.
  • Listen for the activation of the pump.
  • Inspect wiring and connections for damage.
  • Document the test results.
  • Inspect insulation for wear, tears, or dampness.
  • Replace any damaged insulation promptly.
  • Ensure insulation is fitted snugly around pipes.
  • Check for cold spots indicating poor insulation.
  • Record all observations during inspection.
  • Include details of cleaning or repairs performed.
  • Note any parts replaced or adjusted.
  • File documentation in maintenance records.
  • Prioritize repairs based on severity.
  • Coordinate with maintenance personnel or contractors.
  • Set timelines for completion of repairs.
  • Ensure follow-up inspections are scheduled.

6. Ductwork

  • Visually examine all sections of ductwork.
  • Look for any visible obstructions.
  • Check for dents, bends, or corrosion.
  • Use a flashlight for better visibility.
  • Document any issues for follow-up.
  • Inspect all duct joints and connections.
  • Tighten any loose screws or bolts.
  • Check gaskets and seals for integrity.
  • Replace any damaged or missing seals.
  • Ensure connections are airtight.
  • Manually test each damper for movement.
  • Check for any obstructions preventing operation.
  • Ensure dampers open and close smoothly.
  • Adjust actuators if necessary.
  • Document any faulty dampers for repair.
  • Visually examine all sections of ductwork.
  • Look for any visible obstructions.
  • Check for dents, bends, or corrosion.
  • Use a flashlight for better visibility.
  • Document any issues for follow-up.
  • Inspect all duct joints and connections.
  • Tighten any loose screws or bolts.
  • Check gaskets and seals for integrity.
  • Replace any damaged or missing seals.
  • Ensure connections are airtight.
  • Manually test each damper for movement.
  • Check for any obstructions preventing operation.
  • Ensure dampers open and close smoothly.
  • Adjust actuators if necessary.
  • Document any faulty dampers for repair.
  • Examine insulation for tears or wear.
  • Check for moisture damage or mold.
  • Replace damaged insulation as needed.
  • Ensure insulation is securely attached.
  • Evaluate insulation thickness for effectiveness.
  • Conduct a visual inspection for leaks.
  • Use smoke or incense to detect airflow.
  • Seal any identified leaks with appropriate materials.
  • Recheck airflow after repairs.
  • Document repairs and their locations.
  • Inspect all supports and hangers visually.
  • Check for rust, corrosion, or damage.
  • Tighten any loose supports or hangers.
  • Replace any damaged supports as necessary.
  • Ensure proper alignment and support for ducts.
  • Use a vacuum or brush to clean surfaces.
  • Focus on areas with visible dust buildup.
  • Ensure access to all duct sections.
  • Wipe down surfaces with a damp cloth if needed.
  • Dispose of debris properly.
  • Review design documents for duct specifications.
  • Measure duct dimensions at various points.
  • Compare actual sizes to specifications.
  • Document any discrepancies for correction.
  • Assess impact on airflow if mismatches are found.
  • Use an anemometer to measure airflow.
  • Compare measurements against expected values.
  • Look for excessive dust buildup visually.
  • Determine if cleaning is necessary.
  • Schedule cleaning if airflow is insufficient.
  • Inspect for discoloration or stains in ducts.
  • Smell for musty odors indicating mold.
  • Take samples for laboratory analysis if needed.
  • Document findings and clean as necessary.
  • Follow safety protocols when handling mold.
  • Check all access panels for damage.
  • Ensure they open and close properly.
  • Clean around access points to remove debris.
  • Document any issues with access points.
  • Ensure access points are sealed after maintenance.
  • Compare actual system performance to design specs.
  • Analyze data for airflow rates and pressure drops.
  • Identify any areas of inefficiency.
  • Document findings and recommend improvements.
  • Schedule follow-up assessments as needed.

7. Electrical Components

  • Examine insulation for cracks or fraying.
  • Look for signs of overheating.
  • Check for corrosion at connection points.
  • Ensure all connections are tight and secure.
  • Test each control switch for response.
  • Verify sensor readings against expected values.
  • Calibrate sensors as needed.
  • Replace any faulty controls or sensors.
  • Test each circuit breaker by toggling.
  • Check for any tripped breakers.
  • Inspect for signs of wear or damage.
  • Ensure breakers are properly labeled.
  • Listen for clicking sounds during operation.
  • Check for overheating or discoloration.
  • Test functionality with a multimeter.
  • Replace any worn or malfunctioning components.
  • Use a multimeter to measure voltage.
  • Monitor current draw on each component.
  • Compare readings to manufacturer specifications.
  • Document any discrepancies for follow-up.
  • Press each button to verify operation.
  • Check for immediate system shutdown.
  • Inspect the button for physical damage.
  • Ensure reset function works after testing.
  • Inspect all terminal screws for tightness.
  • Look for loose wires or exposed ends.
  • Tighten any loose connections.
  • Document any issues for further action.
  • Check fuses visually for burn marks.
  • Test fuses with a multimeter.
  • Replace any blown fuses with the correct type.
  • Document fuse replacements for records.
  • Use a soft brush to remove dust.
  • Wipe surfaces with a dry cloth.
  • Check for any signs of moisture.
  • Ensure proper airflow around panels.
  • Inspect ground wires for corrosion.
  • Check tightness of grounding bolts.
  • Test ground continuity with a multimeter.
  • Document grounding status.
  • Check VFD display for error codes.
  • Monitor the output frequency and voltage.
  • Inspect connections for wear.
  • Verify settings against operational requirements.
  • Inspect cables for visible damage.
  • Check for overheating by touch.
  • Look for signs of wear at bends.
  • Replace damaged cables as needed.
  • Test each indicator light for operation.
  • Check display readings for accuracy.
  • Replace any malfunctioning lights or displays.
  • Document any replacements.
  • Review control system logs for anomalies.
  • Compare performance against baseline data.
  • Investigate any unusual readings.
  • Document findings and corrective actions.

8. Controls and Sensors

  • Use calibrated reference devices for accuracy.
  • Compare readings against set benchmarks.
  • Check for consistent response to environmental changes.
  • Record any discrepancies in sensor readings.
  • Replace sensors that fail to meet operational standards.
  • Set various target temperatures and humidity levels.
  • Monitor system adjustments in real-time.
  • Verify that actual conditions align with set points.
  • Document any inconsistencies for further analysis.
  • Adjust settings if control responses are inadequate.
  • Follow manufacturer guidelines for calibration procedures.
  • Use precision calibration tools for accuracy.
  • Adjust sensor outputs to align with reference standards.
  • Log calibration dates and results for future reference.
  • Replace any sensors that cannot be calibrated.
  • Use calibrated reference devices for accuracy.
  • Compare readings against set benchmarks.
  • Check for consistent response to environmental changes.
  • Record any discrepancies in sensor readings.
  • Replace sensors that fail to meet operational standards.
  • Set various target temperatures and humidity levels.
  • Monitor system adjustments in real-time.
  • Verify that actual conditions align with set points.
  • Document any inconsistencies for further analysis.
  • Adjust settings if control responses are inadequate.
  • Follow manufacturer guidelines for calibration procedures.
  • Use precision calibration tools for accuracy.
  • Adjust sensor outputs to align with reference standards.
  • Log calibration dates and results for future reference.
  • Replace any sensors that cannot be calibrated.
  • Verify connectivity using diagnostic tools.
  • Monitor data transfer rates and integrity.
  • Check for any latency or communication errors.
  • Test remote access functionality if available.
  • Document any communication issues for troubleshooting.
  • Visual inspection for frayed wires or exposed conductors.
  • Check connections for tightness and corrosion.
  • Use a multimeter to test continuity.
  • Replace any damaged wiring immediately.
  • Ensure all wires are secured and properly insulated.
  • Test each relay and contactor using manual overrides.
  • Listen for audible clicks indicating operation.
  • Check for overheating or unusual wear.
  • Replace any faulty components promptly.
  • Document any replacements or repairs made.
  • Assess current operational needs and usage patterns.
  • Adjust control sequences to optimize efficiency.
  • Incorporate feedback from system performance monitoring.
  • Test new sequences for effectiveness post-update.
  • Document all changes for future reference.
  • Simulate emergency conditions to test response.
  • Verify that shut-off activates all necessary systems.
  • Check for alarms or notifications during tests.
  • Document test results and any issues identified.
  • Repair any malfunctioning shut-off mechanisms immediately.
  • Access the control panel to retrieve error codes.
  • Refer to the manufacturer's documentation for troubleshooting.
  • Resolve issues based on severity and impact.
  • Clear error codes after resolution for system reset.
  • Log all faults and resolutions for tracking.
  • Test backup systems under load conditions.
  • Check battery health and charge levels.
  • Verify automatic switch-over functionality.
  • Document test results and any maintenance performed.
  • Replace batteries or components as necessary.
  • Check for available software updates from the manufacturer.
  • Backup current configurations before updates.
  • Install updates and monitor for issues post-installation.
  • Document all updates and configurations applied.
  • Schedule regular reviews of software status.
  • Record date, time, and nature of adjustments.
  • Include specifics on calibration methods used.
  • Store documentation in an accessible format.
  • Review documentation during future maintenance checks.
  • Ensure all personnel are informed of changes.

9. Safety Features

  • Verify that all safety switches are operational.
  • Test alarms to ensure they activate correctly.
  • Check wiring and connections for any damage.
  • Document any faults and schedule repairs.
  • Test shut-off systems to confirm they engage properly.
  • Inspect all components for wear or damage.
  • Verify the signage is visible and accurate.
  • Document findings and corrective actions.
  • Inspect all labels for clarity and visibility.
  • Ensure that emergency instructions are up to date.
  • Replace any faded or damaged signage.
  • Confirm compliance with safety regulations.
  • Verify that all safety switches are operational.
  • Test alarms to ensure they activate correctly.
  • Check wiring and connections for any damage.
  • Document any faults and schedule repairs.
  • Test shut-off systems to confirm they engage properly.
  • Inspect all components for wear or damage.
  • Verify the signage is visible and accurate.
  • Document findings and corrective actions.
  • Inspect all labels for clarity and visibility.
  • Ensure that emergency instructions are up to date.
  • Replace any faded or damaged signage.
  • Confirm compliance with safety regulations.
  • Check all access points for proper sealing.
  • Test hinges and locks for functionality.
  • Ensure panels close securely to maintain safety.
  • Document any issues for maintenance follow-up.
  • Activate detection systems while monitoring AHU performance.
  • Check for timely alerts and system response.
  • Inspect sensors for dust or obstruction.
  • Document test results and any necessary maintenance.
  • Test each interlock to confirm engagement.
  • Inspect for signs of tampering or bypass.
  • Verify that interlocks are functioning as designed.
  • Log any discrepancies and plan for repairs.
  • Check battery condition and charge levels.
  • Test the operation of the emergency power system.
  • Inspect connections for corrosion or damage.
  • Document findings and schedule maintenance if needed.
  • Inspect extinguishers for pressure and damage.
  • Ensure they are easily accessible and properly mounted.
  • Check for current inspection tags.
  • Replace or service extinguishers as necessary.
  • Scan the area for obstructions that impede access.
  • Identify any flammable materials nearby.
  • Remove hazards or secure them appropriately.
  • Document potential risks and mitigation measures.
  • Verify that safety protocols are current and relevant.
  • Ensure procedures are easily accessible to staff.
  • Update documents to reflect any regulatory changes.
  • Conduct briefings to inform staff of updates.
  • Schedule training sessions for staff on safety protocols.
  • Review emergency procedures and response actions.
  • Assess staff understanding through quizzes or discussions.
  • Document attendance and feedback for future training.
  • Check grounding connections for integrity.
  • Inspect enclosures for signs of moisture or dust.
  • Ensure seals are intact to prevent ingress.
  • Document any issues for immediate attention.

10. Documentation and Reporting

Related Checklists