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Ship arrival preparation checklist

Pre-Arrival Preparation

Confirm ship's estimated time of arrival (ETA)

Coordinate with port authorities for berth assignment

Ensure availability of necessary equipment for unloading cargo

Inform relevant stakeholders of ship's arrival

Documentation

Verify all necessary documentation is in order (bill of lading, customs clearance, etc.)

Prepare any additional paperwork required for customs clearance

Ensure all crew and passenger lists are up to date

Cargo Handling

Coordinate with stevedores for unloading/loading operations

Inspect cargo holds for cleanliness and readiness

Ensure proper handling procedures are in place for hazardous materials

Security

Conduct security checks of the ship and surrounding area

Coordinate with port security for any additional measures needed

Ensure all personnel are aware of security protocols

Health and Safety

Conduct safety briefings for all personnel involved in the arrival process

Ensure adequate medical facilities are available on site

Provide necessary safety equipment for all workers

Customs and Immigration

Coordinate with customs and immigration authorities for clearance procedures

Ensure all necessary personnel are available for inspections

Prepare any required documentation for customs and immigration checks

Post-Arrival

Conduct debriefing with all personnel involved in the arrival process

Update records with arrival details and any relevant information

Coordinate with ship's crew for departure procedures

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