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Home > setting up a new folder structure for digital files

setting up a new folder structure for digital files

Planning Phase

Determine the purpose of the folder structure

Identify the main categories or topics for organization

Consider any subcategories or subtopics that may be needed

Decide on a naming convention for folders and files

Creation Phase

Create the main folders based on the identified categories

Create subfolders within each main folder as needed

Name each folder according to the chosen naming convention

Ensure each folder is easily identifiable and distinguishable from others

Organization Phase

Move existing digital files into the appropriate folders

Create new files or documents and save them in the correct folders

Arrange files and folders in a logical and intuitive order

Consider adding tags or labels to further categorize and organize files

Maintenance Phase

Regularly review and update the folder structure as needed

Delete or archive outdated or unnecessary files

Keep folders and files organized by consistently following the naming convention

Back up the folder structure regularly to prevent data loss.

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