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New contract control

Pre-Contract Phase

Evaluate the business case and ensure alignment with organizational goals and objectives.

Assess the potential risks associated with the new contract.

Determine the required IT resources and capabilities for successful implementation.

Conduct a feasibility analysis to ensure the contract is viable.

Assess the financial implications and budgetary requirements.

Develop a detailed project plan and timeline.

Identify and engage key stakeholders.

Obtain necessary approvals from management or relevant authorities.

Contract Negotiation Phase

Review and understand the contract terms and conditions thoroughly.

Collaborate with legal experts to ensure compliance and mitigate legal risks.

Evaluate pricing and negotiate favorable terms.

Determine service level agreements (SLAs) and performance metrics.

Define roles and responsibilities of both parties.

Identify and address any potential conflicts of interest.

Establish a communication plan for effective contract management.

Obtain necessary signatures and approvals.

Contract Execution Phase

Create a central repository for storing contract documentation.

Establish a contract management team or designate responsible individuals.

Initiate a kick-off meeting with all relevant stakeholders.

Communicate contract details and expectations to the involved teams.

Implement necessary processes and systems for contract monitoring and control.

Conduct regular meetings to track progress and address any issues.

Ensure compliance with contractual obligations and regulatory requirements.

Develop a change management process to handle any modifications or amendments.

Contract Closure Phase

Conduct a final review to ensure all deliverables have been met.

Obtain sign-off from all parties involved to acknowledge contract completion.

Evaluate the overall performance and outcomes of the contract.

Conduct post-implementation analysis to identify lessons learned.

Archive all relevant contract documentation for future reference.

Terminate any ongoing activities associated with the contract.

Complete final financial settlements and resolve any outstanding issues.

Communicate the contract closure to all stakeholders.

Note: This checklist serves as a general guide, and organizations may need to customize it based on their specific requirements and industry regulations.

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