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new hires onboarding

Pre-joining Activities

Send offer letter and employment contract

Provide pre-employment documents (e.g., background check, references)

Schedule a pre-employment meeting to discuss logistics and expectations

Before the First Day

Send welcome email with the agenda for the first week

Provide access to company systems and tools

Share company policies and employee handbook

Assign an onboarding buddy/mentor for guidance

Coordinate equipment setup (laptop, phone, etc.)

First Day Orientation

Welcome the new hire and introduce them to the team

Provide an overview of the organization's mission, values, and culture

Review the employee's role and responsibilities

Conduct a tour of the office and introduce key colleagues

Administrative Tasks

Complete necessary paperwork (e.g., tax forms, confidentiality agreements)

Set up payroll and benefits enrollment

Explain timekeeping and expense reporting procedures

Provide information on vacation, leave policies, and HR contacts

Training and Development

Conduct job-specific training sessions

Offer access to internal training resources and materials

Schedule meetings with key stakeholders for knowledge transfer

Identify relevant industry certifications or courses for professional growth

Team Integration

Encourage participation in team meetings and activities

Facilitate introductions to clients and other project teams

Provide opportunities for social interactions (e.g., team lunches, happy hours)

Share information on internal communication channels and collaboration tools

Performance Expectations

Discuss performance evaluation criteria and timelines

Set clear goals and objectives for the probationary period

Establish regular check-ins and feedback sessions

Communicate career development opportunities and growth paths

Company Culture and Values

Explain the company's core values and how they translate into everyday work

Promote diversity and inclusion initiatives within the organization

Encourage participation in corporate social responsibility activities

Share information on any employee recognition programs

Final Steps

Conduct a closing meeting to address any remaining questions or concerns

Collect feedback on the onboarding experience

Provide resources for ongoing support, such as an employee handbook or intranet

Follow up periodically to ensure a smooth transition and integration

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