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Workshop checklist
Pre-Workshop Preparation
Confirm the workshop date, time, and location
Send out workshop invitations to participants
Prepare workshop materials, handouts, and supplies
Set up the workshop room with necessary equipment (projector, whiteboard, etc.)
Ensure all audiovisual equipment is functioning properly
Registration and Sign-In
Set up a registration desk or area
Create a sign-in sheet for participants
Provide name tags or badges for participants
Collect any necessary registration fees or paperwork
Opening Session
Welcome participants and introduce yourself
Provide an overview of the workshop agenda and objectives
Establish workshop ground rules and expectations
Conduct icebreaker activities or introductions to encourage participant engagement
Workshop Sessions
Follow the agenda, covering each topic or session as planned
Engage participants through interactive exercises, discussions, and group activities
Use visual aids or presentations to enhance understanding
Allow time for questions and clarifications after each session
Provide breaks and refreshments as needed
Lunch Break
Arrange for lunch catering or provide options for participants to bring their own
Allocate sufficient time for participants to have a meal and network
Coffee/Tea Break
Set up a designated area for coffee/tea, water, and snacks
Ensure there are enough supplies and refreshments for all participants
Closing Session
Summarize key points and takeaways from the workshop
Encourage participants to provide feedback or fill out evaluation forms
Thank participants for their participation and contributions
Share any follow-up actions, resources, or next steps
Post-Workshop Tasks
Collect and organize evaluation forms or feedback received
Send thank-you emails or letters to participants and guest speakers
Review the workshop's success and areas for improvement
Archive workshop materials and update any templates for future workshops
Remember, this is just an example, and you can modify or customize the checklist to fit your specific workshop requirements and preferences.
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