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sop for export

Pre-Shipment Procedures

Verify export documentation requirements

Determine the appropriate Incoterm for the shipment

Obtain necessary export licenses or permits

Prepare commercial invoice and packing list

Arrange transportation of goods to the port of loading

Ensure compliance with customs requirements

Verify that goods are properly packed and labeled

Customs Clearance Procedures

Submit export declaration to customs authorities

Provide necessary supporting documents to customs

Pay any applicable customs duties or fees

Coordinate with customs for any inspections or examinations

Obtain customs clearance for the shipment

Freight Forwarding and Shipping Procedures

Select a reliable freight forwarder or shipping line

Request and compare freight quotations

Book the shipment with the chosen freight forwarder or shipping line

Provide all necessary shipment details to the freight forwarder or shipping line

Ensure proper handling and transportation of hazardous or sensitive goods

Obtain shipping instructions and/or bills of lading

Export Documentation and Record-Keeping

Prepare and issue the necessary export documents, such as

Bill of lading or airway bill

Certificate of origin

Packing list

Insurance certificates

Export licenses or permits

Maintain accurate records of all export transactions

Retain copies of all shipping and export documents for auditing purposes

Ensure compliance with record-keeping regulations

Insurance and Risk Management

Assess the need for cargo insurance coverage

Obtain appropriate insurance policies for the shipment

Ensure accurate valuation of goods for insurance purposes

Coordinate with insurance providers for claims handling, if necessary

Implement risk management strategies to minimize potential losses

Post-Shipment Procedures

Track the shipment to its destination

Monitor and address any logistics or transportation issues

Provide timely updates to the customer or consignee

Coordinate with customs authorities at the destination for import clearance

Confirm successful delivery of the goods to the consignee

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