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Accounting template

1. Daily Sales Reporting

Record total sales from all revenue streams (dine-in, takeout, delivery)

Document cash and credit card transactions separately

Reconcile cash drawer at the end of the day

Review and categorize daily discounts and promotions

2. Expense Tracking

Collect and organize all receipts and invoices

Categorize expenses (food cost, labor, utilities, etc.)

Record daily labor costs, including overtime

Track inventory usage and calculate food cost percentage

3. Weekly Financial Review

Compare weekly sales against projections

Analyze labor costs and adjust staffing as necessary

Review food and beverage costs for any discrepancies

Update cash flow forecast based on sales and expenses

4. Monthly Closing Procedures

Reconcile bank statements with accounting records

Prepare monthly profit and loss statement

Review balance sheet for accuracy

Analyze key performance indicators (KPIs) such as average check size and table turnover rate

5. Tax Preparation

Ensure all sales tax is collected and reported accurately

Gather documentation for deductible expenses

Prepare quarterly tax estimates if applicable

Consult with a tax professional for compliance and planning

6. Year-End Procedures

Conduct a comprehensive inventory count

Prepare year-end financial statements

Review and analyze year-over-year performance

Plan for next year’s budget and set financial goals

7. Record Keeping

Maintain digital and physical copies of all financial documents

Ensure compliance with local and federal regulations

Establish a backup system for financial data

Review and update accounting software as needed

This checklist can help ensure that all accounting processes are covered for a restaurant organization.

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