ai prepare a monthly checklist in PDF format for guesthouse cleaning and maintenance
I. General Cleaning
- Use a microfiber cloth or duster.
- Start from the top and work downwards.
- Pay attention to corners and hidden areas.
- Use a suitable cleaner for wood or glass surfaces.
- Use a glass cleaner or vinegar solution.
- Apply cleaner with a cloth or paper towel.
- Wipe in a circular motion for an even finish.
- Dry edges to prevent streaks.
- Use a damp cloth to remove dust and grime.
- Focus on handles, hinges, and edges.
- Use a suitable cleaner for specific door materials.
- Dry thoroughly to prevent water damage.
- Use a vacuum with the appropriate attachment.
- Start from one corner and work your way out.
- Pay extra attention to high-traffic areas.
- Empty vacuum bag or canister as needed.
- Use a suitable floor cleaner for the material.
- Wet the mop and wring it out well.
- Mop in sections, starting from the farthest corner.
- Allow the floor to dry completely.
- Turn off the HVAC system before cleaning.
- Use a vacuum or brush to remove dust.
- Check for obstructions and clean thoroughly.
- Ensure vents are clear for proper airflow.
II. Guest Rooms
- Strip old linens and pillowcases.
- Check for stains and damage.
- Replace with fresh, clean linens.
- Ensure proper placement and tucking.
- Fluff pillows and adjust for aesthetics.
- Use a microfiber cloth to dust surfaces.
- Wipe down with appropriate cleaner.
- Pay attention to corners and crevices.
- Clean electronic devices carefully.
- Ensure all surfaces are streak-free.
- Apply cleaner to toilets and let sit.
- Scrub and sanitize sinks and countertops.
- Clean mirrors with glass cleaner.
- Thoroughly scrub showers and tubs.
- Empty trash bins and replace liners.
- Check inventory of toiletries.
- Replace used soap and shampoo bottles.
- Ensure toilet paper rolls are full.
- Arrange items neatly for presentation.
- Verify all items meet quality standards.
- Inspect all bulbs for functionality.
- Replace burnt-out bulbs immediately.
- Use correct wattage and type.
- Ensure fixtures are clean before replacing.
- Document any replacements made.
- Move furniture as needed for access.
- Vacuum or sweep under beds.
- Remove dust and debris from behind furniture.
- Check for items left behind by guests.
- Ensure a thorough clean in these areas.
III. Common Areas
- Use disinfectant wipes on all surfaces.
- Pay special attention to high-touch areas.
- Ensure the desk is clutter-free.
- Check for any maintenance issues.
- Restock supplies as necessary.
- Dust all furniture, including armrests and backs.
- Use a vacuum with appropriate attachments.
- Check under cushions for debris.
- Ensure corners and edges are free of dust.
- Arrange furniture neatly after cleaning.
- Use a suitable cleaner for surfaces.
- Pay attention to table legs and chair bases.
- Ensure no sticky residues remain.
- Check for any damages needing repair.
- Rearrange seating for optimal guest flow.
- Use glass cleaner for streak-free shine.
- Pay attention to corners and edges.
- Wipe down door handles and frames.
- Inspect for signs of wear or damage.
- Schedule touch-ups for any persistent stains.
- Remove outdated materials promptly.
- Sort items by category for easy access.
- Check for any new arrivals to add.
- Arrange items neatly on display racks.
- Provide a comfortable reading area.
IV. Kitchen and Dining
- Use a suitable cleaner for surfaces.
- Focus on countertops, sinks, and cutting boards.
- Wipe down with a clean cloth or paper towel.
- Ensure to sanitize with appropriate solution.
- Allow surfaces to air dry.
- Inspect for any spills or food remnants.
- Remove and wash shelves and trays.
- For the microwave, wipe inside with a damp cloth.
- Check the refrigerator for expired items.
- Clean exterior surfaces with suitable cleaner.
- Check all pantry items for expiration dates.
- Remove expired items promptly.
- Dispose of them in a sealed trash bag.
- Clean any spills or crumbs left behind.
- Organize remaining items for easy access.
- Wipe down tables with a disinfectant.
- Clean chairs, focusing on the seat and legs.
- Check for any scratches or damages.
- Ensure all surfaces are free of crumbs.
- Arrange furniture neatly after cleaning.
- Count current inventory of supplies.
- Replace any missing or damaged items.
- Ensure napkins are neatly stacked.
- Organize cutlery and plates for easy access.
- Check for cleanliness of all restocked items.
V. Exterior Maintenance
- Remove cushions and clean with appropriate cleaner.
- Wipe down surfaces with a damp cloth.
- Check for any damage or wear.
- Rearrange furniture for aesthetic appeal.
- Use a broom or blower to clear debris.
- Pay special attention to corners and edges.
- Ensure walkways are safe and free from hazards.
- Consider washing surfaces if needed.
- Inspect plants for health and pests.
- Trim bushes to maintain shape and promote growth.
- Mow lawn evenly, ensuring no overgrown patches.
- Clear any fallen leaves or litter.
- Check all exterior lights for functionality.
- Replace any burnt-out or flickering bulbs.
- Clean fixtures to remove dirt and cobwebs.
- Ensure all lights are positioned correctly.
- Wipe down signs with a suitable cleaner.
- Check for fading or damage to signs.
- Ensure signs are properly illuminated at night.
- Reposition any signs that are obstructed.
VI. Safety and Compliance
- Press the test button on each detector.
- Replace batteries if alarms do not sound.
- Ensure detectors are installed in all guest areas.
- Document testing results for records.
- Verify pressure gauge is in the green zone.
- Ensure extinguishers are easily accessible and not blocked.
- Check for any physical damage or corrosion.
- Inspect tags for inspection dates and next service due.
- Check contents against a standard inventory list.
- Replace any used or expired items.
- Ensure kit is easily accessible to staff.
- Document restocking for inventory tracking.
- Ensure exits are clearly marked and unobstructed.
- Check lighting in exit pathways is functional.
- Test exit doors to ensure they open easily.
- Document any issues found during the inspection.
- Inspect all safety signs for visibility and clarity.
- Replace any faded or damaged signage.
- Verify compliance with local regulations.
- Document the condition of each sign.
VII. Inventory and Supplies
- Review current stock levels of all cleaning products.
- Identify any items that are low or out of stock.
- Record quantities of each item for ordering purposes.
- Check expiration dates for perishable cleaning supplies.
- Compile a list of items identified during inventory.
- Research suppliers for pricing and availability.
- Place orders for required items promptly.
- Keep track of order confirmation and expected delivery dates.
- Inspect all linens and towels for wear and damage.
- Sort items into keep and replace categories.
- Order replacements for any damaged or worn items.
- Ensure proper storage for clean linens and towels.
- Inspect all maintenance tools for functionality.
- Clean and service tools as necessary.
- Replace any broken or ineffective tools.
- Store tools in an organized manner for easy access.
VIII. Feedback and Improvement
- Collect feedback from online reviews and comment cards.
- Categorize feedback into cleanliness and maintenance issues.
- Analyze trends in feedback to identify common concerns.
- Share findings with housekeeping and maintenance teams.
- Compile a list of repairs identified from guest feedback.
- Prioritize tasks based on urgency and guest impact.
- Assign tasks to maintenance staff or external contractors.
- Set deadlines for completion and follow-up inspections.
- Review guest suggestions for updates and improvements.
- Evaluate feasibility and budget for proposed changes.
- Create a timeline for implementation of updates.
- Communicate plans to staff and keep guests informed.
- Use a word processor or design software to create the checklist.
- Ensure the layout is clear and easy to read.
- Export the document as a PDF file.
- Distribute the PDF to relevant staff members.
Use in Manifestly