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ASSETS HANDOVER FORM

1. PRE-HANDOVER PREPARATIONS

Confirm asset ownership and documentation.

Ensure the asset is in working condition.

Verify that all necessary software and licenses are installed.

Prepare a detailed list of all included accessories and components.

2. DOCUMENTATION

Complete the Asset Handover Form with all required details.

Attach relevant manuals, warranty information, and service agreements.

Include any previous maintenance records and service history.

Ensure all stakeholders sign off on the handover document.

3. PHYSICAL INSPECTION

Conduct a physical inspection of the asset.

Note any existing damage or wear and tear.

Take photographs of the asset for records.

Confirm asset serial numbers match the documentation.

4. DATA SECURITY

Ensure all sensitive data is wiped from the asset.

Back up any necessary data as per company policy.

Confirm the integrity of data stored on the asset, if applicable.

Provide information on data security protocols to the new owner.

5. TRAINING AND SUPPORT

Schedule training sessions for the new user, if necessary.

Provide a brief overview of asset functionality and operation.

Share contact information for technical support and maintenance.

Offer a list of common issues and troubleshooting steps.

6. FINALIZING THE HANDOVER

Review all checklist items with the new user.

Obtain signatures from both parties on the Asset Handover Form.

Provide a copy of the completed form to all relevant stakeholders.

Store the original handover documentation in a secure location.

7. POST-HANDOVER FOLLOW-UP

Schedule a follow-up meeting to address any concerns or questions.

Monitor the asset’s performance for a specified period.

Gather feedback from the new user regarding the asset's functionality.

Update asset management records to reflect the handover.

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