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review data retention

Data Retention Policy Review

Review the organization's data retention policy document

Assess if the policy aligns with legal and regulatory requirements

Evaluate if the policy covers all types of data handled by the organization

Check if the policy outlines specific retention periods for different types of data

Verify if the policy includes guidelines for data disposal and destruction

Data Inventory

Create a comprehensive inventory of all data sources and repositories within the organization

Identify the types of data stored in each source or repository

Determine the data owners or custodians responsible for each data source

Assess if the data inventory is up to date and includes all relevant information

Data Classification

Review the organization's data classification scheme

Evaluate if the data classification scheme aligns with the sensitivity and criticality of the data

Check if all data sources are appropriately classified

Verify if the data classification scheme is consistently applied across the organization

Access Controls

Review the access control policies and procedures

Assess if access controls are in place for all data repositories

Determine if appropriate user access levels are defined based on data classification

Verify if regular access reviews and audits are conducted

Data Backup and Recovery

Assess if the organization has a documented data backup and recovery plan

Review the frequency and methodology of data backups

Determine if backups are regularly tested for integrity and restoration capability

Verify if backup copies are stored securely and offsite

Security Measures

Evaluate the organization's security measures for protecting stored data

Review the effectiveness of firewalls, antivirus software, intrusion detection systems, etc.

Assess if encryption is used for sensitive data at rest and in transit

Determine if security patches and updates are regularly applied

Incident Response

Assess the organization's incident response plan for data breaches or unauthorized access

Review if the plan includes data breach notification procedures

Verify if the incident response plan is regularly tested and updated

Training and Awareness

Assess if the organization provides adequate training on data retention policies and procedures

Determine if employees are aware of their responsibilities regarding data retention

Review the effectiveness of security awareness programs

Verify if training records are maintained for compliance purposes

Compliance Monitoring

Assess if the organization has mechanisms in place to monitor compliance with data retention policies

Review if regular audits are conducted to ensure adherence to policies and procedures

Determine if compliance monitoring includes reviewing access logs and data usage

Documentation and Record-keeping

Verify if the organization maintains documentation and records related to data retention

Review if records of data disposal, destruction, or transfer are properly maintained

Assess if records of incidents and breaches are adequately documented

Determine if records are stored securely and accessible for review purposes

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