Office daily opening duties

Building Opening Duties

Unlock front door

Turn on lights

Check security alarm system

Check and restock any necessary building supplies (toilet paper, paper towels, etc.)

Check and reset thermostat to comfortable temperature

Inspect common areas for any maintenance issues or cleanliness concerns

Ensure all office equipment (printers, computers, copiers, etc.) are powered on and functioning properly

Check and water any office plants

Check and organize incoming mail and packages

Office Setup Duties

Turn on computers

Check voicemail

Set up coffee machine

Ensure all printers and copiers are turned on and functioning properly

Stock kitchen area with necessary supplies such as coffee, tea, sugar, and creamer

Check and refill office supplies such as paper, pens, and notepads

Wipe down desks and common areas with disinfectant wipes

Check and restock restroom supplies such as toilet paper, soap, and paper towels

Adjust thermostat to a comfortable temperature for the day

Water plants and ensure they are healthy

Check and empty any trash or recycling bins

Straighten up common areas such as the reception area and break room

Daily Tasks

Check emails

Review calendar

Organize workspace

Make a to-do list for the day

Prioritize tasks and set goals

Check in with team members on their tasks and progress

Update project management tools or software

Set reminders for important deadlines or meetings

Review any notes or action items from previous meetings

Brainstorm ideas or solutions for current projects

Supplies Check

Restock printer paper

Check office supplies

Order any necessary items

Check printer ink levels

Organize and tidy supply closet

Verify stock of pens, notepads, and other frequently used supplies

Check for any expired or outdated supplies

Update inventory list

Ensure all printers and copiers have enough toner and maintenance kits

Meeting Prep

Set up conference room

Print out agendas

Prepare any necessary materials

Set up video conferencing equipment

Arrange seating and any necessary materials in the conference room

Ensure technology (projector, screen, etc.) is working properly

Stock conference room with water, notepads, pens, etc

Notify attendees of meeting details and agenda

Provide any necessary meeting instructions or guidelines

Make sure any requested catering or refreshments are ordered and set up

Team Communication

Brief staff on daily tasks

Review any urgent matters

Coordinate schedules for the day

Provide updates on ongoing projects

Discuss any upcoming deadlines or events

Assign specific tasks or responsibilities to team members

Address any issues or concerns raised by team members

Share important information or announcements from upper management

Encourage open communication and collaboration among team members

Closing Duties

Shut down computers

Turn off lights

Lock front door

Check all windows and doors to ensure they are locked

Set security alarm system

Empty and clean coffee maker and microwave

Dispose of any leftover food or drinks in the office fridge

Organize and tidy up common areas such as the kitchen and conference rooms

Check and restock office supplies if necessary

Set out trash and recycling bins for collection