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Departure Preparation Checklist

Pre-Departure Checklist

Check vehicle condition and ensure all maintenance is up to date

Inspect tires and ensure proper inflation and tread depth

Verify all lights are working properly

Check fluid levels, including oil, coolant, and brake fluid

Ensure all necessary documents are on board, including registration and insurance

Confirm all passengers have seat belts and proper safety restraints

Verify all cargo is secure and properly stored

Conduct a pre-trip inspection of the vehicle

Review route and any potential traffic or weather concerns

Communicate with passengers regarding departure time and any necessary instructions

Fueling Checklist

Check fuel levels and ensure there is enough for the trip

Locate nearest fueling station along route

Fill up fuel tank to recommended level

Check for any leaks or issues with fuel system

Communication Checklist

Confirm communication devices are working, such as radios or phones

Establish communication plan with drivers and other team members

Ensure passengers have contact information for the transportation organization

Review emergency procedures and contact information

Final Departure Checklist

Conduct final walk-around of the vehicle

Confirm all passengers are on board

Check for any last-minute items left behind

Verify all doors and windows are closed and locked

Start engine and check all systems

Begin departure according to schedule.

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