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kanban it flow design

Kanban Board Setup

Determine the scope and goals of the Kanban system

Identify the value stream and map out the current workflow

Define the different stages or columns on the Kanban board

Assign WIP (Work in Progress) limits for each stage

Decide on the visualization method (e.g., physical board or digital tool)

Set up the Kanban board and populate it with initial tasks

Workflow Management

Establish a pull system where work is only pulled when capacity allows

Implement a mechanism for prioritizing and sequencing work items

Define the rules for moving tasks across stages on the Kanban board

Determine how to handle blockers or bottlenecks in the workflow

Establish regular meetings for reviewing and updating the Kanban board

Continuously monitor and optimize the flow of work through the system

Work Item Details

Define the format and information to be included on Kanban cards or digital tickets

Determine any additional attributes or metadata to be associated with tasks

Establish guidelines for task estimation and tracking progress

Decide on any specific labels or tags to be used for categorization or filtering

Implement a process for handling different types of work items (e.g., bugs, features)

Define the rules for archiving or closing completed tasks

Team Collaboration

Establish guidelines for communication and collaboration within the team

Determine how to handle dependencies and handoffs between team members

Implement a mechanism for sharing knowledge and best practices

Set up regular team meetings to discuss progress, challenges, and improvements

Encourage cross-functional collaboration and knowledge sharing

Foster a culture of continuous learning and improvement

Metrics and Reporting

Identify the key performance indicators (KPIs) to measure the effectiveness of the Kanban system

Decide on the frequency and format of reporting on these metrics

Implement a mechanism for collecting and analyzing data from the Kanban board

Define the roles and responsibilities for maintaining and updating the metrics

Use the metrics to identify areas for improvement and drive decision-making

Regularly review and refine the metrics based on feedback and changing needs

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