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Estimation process

Project Initiation

Gather project requirements

Identify stakeholders and their roles

Define project scope and objectives

Team Allocation

Identify and allocate team members with required skills

Determine roles and responsibilities for each team member

Assess team availability and make adjustments if necessary

Estimation Techniques

Select appropriate estimation techniques (e.g., Function Points, Use Case Points, Story Points)

Train team members on chosen estimation technique

Establish guidelines and standards for estimation

Estimation Inputs

Collect all necessary information for estimation (e.g., requirements documentation, design specifications, historical data)

Validate and clarify any ambiguous or incomplete information

Work Breakdown Structure (WBS)

Develop a comprehensive WBS to break down the project into smaller, manageable tasks

Ensure all project deliverables and activities are included in the WBS

Assign effort and duration estimates to each task in the WBS

Estimation Tools

Identify and utilize suitable estimation tools (e.g., project management software, spreadsheets)

Train team members on how to effectively use the chosen estimation tools

Ensure the tools support accurate and consistent estimation calculations

Risk Assessment

Identify potential risks that could impact the project's schedule and effort estimates

Evaluate the probability and impact of each identified risk

Develop risk mitigation strategies and incorporate them into the estimation process

Estimation Review and Validation

Conduct a review of the estimation process and results

Engage stakeholders to validate the estimated effort and schedule

Address any discrepancies or concerns raised during the review

Documentation and Reporting

Document all estimation assumptions, techniques, and results

Prepare estimation reports and communicate them to relevant stakeholders

Maintain a central repository for estimation documentation and update it as needed

Estimation Tracking and Refinement

Monitor and track actual effort and schedule against the estimated values

Identify any deviations and analyze the root causes

Continuously refine and improve the estimation process based on lessons learned

Continuous Improvement

Conduct regular retrospectives to identify areas for improvement in the estimation process

Implement necessary changes and updates to enhance estimation accuracy

Foster a culture of continuous learning and improvement within the software development organization

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