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Birthday Party Checklist

1. Pre-Party Planning

Determine the party budget

Choose a party date and time

Create a guest list

Select a party theme

Decide on a venue (home, park, rented space)

2. Invitations

Design and create invitations

Send out invitations (digital or physical)

Track RSVPs

Prepare a reminder for guests who haven't responded

3. Decorations

Purchase or create decorations (balloons, banners, tablecloths)

Plan the layout of the party space

Set up decoration stations (if DIY)

Arrange for any rental items (tents, chairs, tables)

4. Food and Drinks

Decide on a menu (snacks, main dishes, desserts)

Order a birthday cake or bake one

Plan for dietary restrictions/allergies

Arrange for beverages (soft drinks, juices, water)

Set up a serving area

5. Activities and Entertainment

Plan games and activities for guests

Hire entertainers (clowns, magicians, face painters)

Create a playlist for music

Set up any equipment needed for activities (games, sound system)

6. Party Favors

Decide on party favors for guests

Purchase or create party favors

Prepare favor bags or boxes

7. Day of the Party

Set up decorations and food stations

Confirm arrival of entertainers or vendors

Prepare a welcome area for guests

Have a plan for managing the schedule of events

8. Post-Party Tasks

Send thank-you notes to guests

Clean up the party space

Organize leftover food and drinks

Reflect on what went well and what could be improved for next time

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