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Building Closeout Check List

1. Documentation Review

Confirm all contracts and agreements are complete.

Ensure all change orders are documented and approved.

Verify completion of all required permits and inspections.

Collect and review warranty information for all major components.

Compile as-built drawings and final project documentation.

2. Financial Settlement

Review and finalize all invoices and payments.

Confirm retention release with the client.

Ensure all subcontractor payments are completed.

Prepare final lien waivers from all contractors and subcontractors.

Verify that all financial obligations are settled.

3. Punch List Completion

Conduct a walkthrough with stakeholders to identify any remaining issues.

Document and prioritize punch list items.

Assign responsibility for completion of each item.

Confirm all punch list items are resolved and signed off.

Schedule a final inspection if required.

4. Systems and Equipment Check

Verify operation of all mechanical systems (HVAC, plumbing, electrical).

Test all safety and security systems.

Ensure all equipment is operational and properly installed.

Confirm that all user manuals and maintenance guides are provided.

Check that all warranty and service agreements are in place.

5. Site Cleanup

Ensure all construction debris is removed from the site.

Confirm that landscaping and exterior areas are completed.

Check that all temporary facilities (e.g., trailers, restrooms) are removed.

Verify that the site is left in a clean and safe condition.

Document completion of site restoration if necessary.

6. Client Handover

Prepare a final project summary report for the client.

Schedule a meeting to review project completion and address any concerns.

Provide the client with all documentation, manuals, and keys.

Conduct a final walkthrough with the client.

Obtain client sign-off on project completion.

7. Post-Completion Follow-Up

Schedule a follow-up visit after a predetermined period (e.g., 30, 60, 90 days).

Address any issues that arise post-completion.

Gather feedback from the client on the project experience.

Document lessons learned for future projects.

Ensure that all final records are stored appropriately for future reference.

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