Building Completion Turnover Check List
Site Inspection
- Review project plans and specifications.
- Conduct a walk-through of the entire building.
- Check that all finishes and installations are complete.
- Ensure all systems (electrical, plumbing, HVAC) function correctly.
- Confirm compliance with local building codes.
- Obtain the latest punch list from the project manager.
- Systematically review each item against completed work.
- Document any remaining items with photos and notes.
- Communicate with subcontractors for resolution timelines.
- Ensure all items are marked as completed before turnover.
- Walk the entire site to assess cleanliness.
- Identify and document areas needing cleanup.
- Ensure all debris is removed from the premises.
- Check that dumpsters are emptied and removed as needed.
- Confirm that walkways and access areas are clear.
- Conduct a thorough safety inspection of the site.
- Identify any remaining safety hazards or risks.
- Verify that all safety signage is in place.
- Ensure safety equipment is available and in good condition.
- Document and rectify any unresolved safety issues.
Documentation
- Gather all project-related documents: contracts, plans, permits.
- Sort documents by category: design, contracts, correspondence.
- Create a digital folder structure for easy access.
- Ensure all documents are dated and signed where necessary.
- Request warranties from all subcontractors and suppliers.
- Verify that warranties cover all installed materials and systems.
- Compile warranty documents into a single file or binder.
- Ensure warranties include contact information for claims.
- Collect all revised drawings from architects and engineers.
- Update any changes made during construction on the drawings.
- Label each drawing clearly with dates and revision numbers.
- Store as-built drawings in both digital and physical formats.
- Request manuals from all equipment manufacturers and suppliers.
- Organize manuals by system or equipment type for easy reference.
- Ensure manuals include installation, operation, and maintenance instructions.
- Provide a summary of key maintenance tasks for quick access.
Systems Check
- Inspect HVAC units for proper operation.
- Check plumbing for leaks and pressure.
- Test electrical systems for functionality.
- Verify thermostat settings and responses.
- Document any issues found for follow-up.
- Power on each piece of equipment.
- Check for error codes or alerts.
- Ensure all controls are responsive.
- Test safety features and emergency stops.
- Record performance metrics for future reference.
- Test smoke detectors and alarms.
- Verify sprinkler system functionality.
- Check emergency exit lights and signage.
- Conduct a fire drill to assess readiness.
- Document compliance with local codes.
- Power on each appliance to test operation.
- Inspect for any physical damage or defects.
- Verify settings and functionality of controls.
- Ensure appliances meet manufacturer's specifications.
- Record any malfunctions for repair.
Final Approvals
- Contact local building authority for inspection schedule.
- Prepare all necessary documentation for inspectors.
- Ensure all construction work meets local codes.
- Be present on-site during inspections.
- Address any issues or deficiencies noted by inspectors.
- Review all permits issued during construction.
- Confirm completion of all work covered by permits.
- Submit final documentation to local authorities.
- Request confirmation of permit closure in writing.
- File all documents for future reference.
- Determine if an occupancy permit is needed.
- Complete any required applications for the permit.
- Schedule an inspection to verify compliance.
- Provide any additional documentation requested.
- Obtain and store the occupancy permit safely.
Client Handover
- Coordinate a date and time that works for both parties.
- Prepare a checklist of areas to review during the walkthrough.
- Ensure all team members involved are present.
- Confirm all systems and features are operational beforehand.
- Compare completed work against the original project plans.
- Highlight any changes or deviations from the scope.
- Engage the client in a discussion about their satisfaction.
- Document any remaining concerns or requests from the client.
- Prepare a packet containing all keys and access codes.
- Include a list of important contact numbers for emergencies.
- Explain how to use each access method clearly.
- Ensure the client knows whom to contact for future issues.
- Provide a detailed guide on maintenance requirements.
- Walk through operational procedures for key systems.
- Answer any questions the client has regarding maintenance.
- Schedule follow-up sessions if needed for additional training.
Post-Completion
- Identify key dates for inspections.
- Coordinate with maintenance teams for availability.
- Inform clients about scheduled visits.
- Create a tracking system for completed checks.
- Ensure documentation of each visit is maintained.
- Create a feedback form for clients.
- Schedule a meeting to discuss feedback.
- Categorize feedback into positive and negative.
- Share insights with the project team.
- Store feedback in a centralized database.
- Compile a list of outstanding concerns.
- Prioritize issues based on severity.
- Assign team members for resolution.
- Communicate updates to the client regularly.
- Ensure follow-up after issues are resolved.
- Review all checklist items for completion.
- Confirm all permits and documentation are in order.
- Conduct a final walkthrough with stakeholders.
- Provide clients with necessary documentation.
- Ensure building systems are operational.
Use in Manifestly