Building cost estimating checklist

1. Pre-Estimation Preparation

  • Obtain architectural and engineering drawings.
  • Ensure plans are up-to-date and reflect current design.
  • Review specifications for materials and finishes.
  • Organize documents for easy reference during estimation.
  • Check for any missing or unclear information.
  • Clarify project goals with stakeholders.
  • Identify key deliverables and timelines.
  • Establish project constraints and limitations.
  • Document any assumptions made during scope review.
  • Align scope with client expectations and budget.
  • List all individuals and groups involved in the project.
  • Define responsibilities and authority levels for each stakeholder.
  • Establish communication channels for updates and feedback.
  • Ensure all roles are documented and understood.
  • Engage stakeholders early for input and insights.
  • Inspect the project site for existing conditions.
  • Identify potential challenges or obstacles.
  • Take notes and photographs for reference.
  • Evaluate access, utilities, and environmental factors.
  • Discuss findings with the project team.
  • Gather data from previous similar projects.
  • Analyze cost trends and patterns.
  • Adjust historical data for inflation and market changes.
  • Organize data by categories for easier retrieval.
  • Ensure accuracy and reliability of the data collected.

2. Quantity Takeoff

3. Cost Data Compilation

4. Cost Estimation Methodology

5. Review and Validation

6. Documentation and Reporting

7. Post-Estimation Analysis

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