Building interior Daily, Weekly, Monthly, preventive maintenance checklists

Daily Maintenance Checklist

  • Examine surfaces for dust and debris.
  • Use appropriate cleaning agents for different materials.
  • Ensure all parts are functioning properly after cleaning.
  • Check for any loose components that need tightening.
  • Ensure fire extinguishers are fully charged and accessible.
  • Verify that emergency exits are unobstructed and clearly marked.
  • Test alarms and emergency lighting systems for functionality.
  • Document any issues for immediate correction.
  • Check all light fixtures for burned-out bulbs.
  • Inspect for any flickering or malfunctioning lights.
  • Ensure that emergency lights are operational.
  • Clean light covers to maximize brightness.
  • Sweep and mop floors to remove dirt and spills.
  • Wipe down surfaces with disinfectant.
  • Check for any hazards that could cause slips.
  • Organize tools and materials on surfaces.
  • Return tools to designated storage areas.
  • Check for any missing or damaged tools.
  • Label storage areas for easy identification.
  • Ensure no tools are left on work surfaces.
  • Check stock levels of essential materials.
  • Note any items that need to be reordered.
  • Update inventory management system.
  • Communicate low stock items to the relevant personnel.
  • Examine machines for rust, cracks, or other damage.
  • Listen for unusual noises during operation.
  • Document any signs of wear for further inspection.
  • Schedule repairs if necessary.
  • Check filters for dirt and replace if necessary.
  • Ensure vents are not blocked and airflow is adequate.
  • Listen for unusual sounds from the system.
  • Verify thermostat settings are correct.
  • Activate emergency lights to check functionality.
  • Replace any non-functional bulbs immediately.
  • Document testing results for compliance.
  • Ensure lights illuminate designated exit paths.
  • Check camera feeds for clarity and coverage.
  • Test alarm systems for responsiveness.
  • Ensure all security equipment is powered on.
  • Report any malfunctions for quick resolution.
  • Empty bins and replace liners as needed.
  • Sort recyclables and hazardous waste appropriately.
  • Check for spills or leaks in disposal areas.
  • Keep the area free of clutter.
  • Use calibrated instruments to measure conditions.
  • Record readings in a maintenance log.
  • Adjust HVAC settings if levels are outside acceptable ranges.
  • Report any fluctuations to management.
  • Inspect outlets for visible damage or burn marks.
  • Ensure cords are not frayed or exposed.
  • Test outlets with a circuit tester if necessary.
  • Label any unsafe outlets for immediate attention.
  • Inspect faucets, pipes, and fixtures for leaks.
  • Look for signs of water damage on walls and ceilings.
  • Document any issues and report for repair.
  • Ensure all plumbing is functioning properly.
  • Check that all safety and directional signs are intact.
  • Clean signs to ensure readability.
  • Replace any damaged or faded signage.
  • Ensure signs are appropriately located.
  • Check entries for completeness and correctness.
  • Update any pending maintenance tasks.
  • File reports in the appropriate location.
  • Share updates with relevant personnel.

Weekly Maintenance Checklist

  • Use appropriate cleaning agents for each machine.
  • Remove dust, debris, and any residue.
  • Inspect for wear or damage during cleaning.
  • Ensure all tools are cleaned and stored properly.
  • Document any issues found during cleaning.
  • Check each alarm for functionality.
  • Test emergency lighting to ensure it activates.
  • Replace batteries in alarm systems if needed.
  • Verify that all alarms are audible and visible.
  • Document results and any maintenance needed.
  • Inspect all PPE for signs of wear and damage.
  • Replace any compromised items immediately.
  • Ensure all employees have access to proper PPE.
  • Confirm that PPE is stored correctly.
  • Document any replacements made.
  • Check all safety signs for visibility and clarity.
  • Replace any damaged or outdated signs.
  • Ensure compliance with safety regulations.
  • Consult with staff for any additional signage needs.
  • Document changes made to signage.
  • Inspect all areas for trip or slip hazards.
  • Look for any unsecure items or equipment.
  • Note any maintenance issues requiring immediate attention.
  • Engage employees in identifying hazards.
  • Document findings and corrective actions needed.
  • Check all first aid kits for completeness.
  • Replace any used or expired items.
  • Ensure kits are easily accessible to employees.
  • Review contents to ensure compliance with regulations.
  • Document any restocking actions taken.
  • Check the condition of air filters.
  • Replace filters if they appear dirty or clogged.
  • Inspect ducts for any visible issues.
  • Ensure HVAC systems are operating efficiently.
  • Document any maintenance performed.
  • Test each outlet for proper power supply.
  • Inspect switches for any signs of damage.
  • Ensure all outlets are securely mounted.
  • Look for any exposed wiring or hazards.
  • Document any repairs or replacements needed.
  • Check pressure gauge to ensure it is in the green.
  • Inspect the extinguisher for visible damage.
  • Ensure extinguishers are easily accessible.
  • Verify tags are current and inspection dates are recorded.
  • Document any issues found.
  • Remove any clutter or unnecessary items.
  • Ensure all items are properly labeled and stored.
  • Check for proper shelving and stacking methods.
  • Inspect for any potential hazards in the area.
  • Document changes made to organization.
  • Inspect all exit signs for visibility and functionality.
  • Ensure pathways to exits are unobstructed.
  • Check that emergency lighting illuminates exit routes.
  • Confirm that exits are correctly marked.
  • Document any issues or improvements needed.
  • Check all pipes and fixtures for leaks.
  • Inspect for corrosion or wear on components.
  • Test faucets and toilets for proper operation.
  • Look for any signs of water damage.
  • Document any repairs or maintenance actions.
  • Check stock levels of all cleaning materials.
  • Replace any items that are low or expired.
  • Ensure cleaning equipment is in good working condition.
  • Document any purchases or disposals of supplies.
  • Consult staff for feedback on supply needs.
  • Open and close each door and window to test functionality.
  • Inspect locks and hinges for wear or damage.
  • Check for air leaks around frames.
  • Ensure all security features are operational.
  • Document any repairs or replacements needed.
  • Locate all GFCI outlets in the facility.
  • Press the test button to ensure they trip.
  • Reset outlets as required after testing.
  • Inspect for any signs of wear or damage.
  • Document any issues found or resets made.
  • Inspect flooring for cracks, holes, or uneven surfaces.
  • Check carpets for fraying or loose edges.
  • Look for any spills or stains that could cause slips.
  • Ensure all flooring meets safety standards.
  • Document any issues needing attention.
  • Inspect all outdoor lights for functionality.
  • Ensure pathways and entrances are well-lit.
  • Check for overgrown vegetation blocking lights.
  • Look for any trip hazards in landscaping.
  • Document any changes or repairs needed.
  • Review logs for any missing entries.
  • Update logs with recent maintenance activities.
  • Ensure logs are accessible to relevant personnel.
  • Check for compliance with documentation standards.
  • Document any discrepancies found.

Monthly Maintenance Checklist

  • Identify equipment requiring calibration.
  • Refer to manufacturer specifications.
  • Use calibrated tools for accuracy.
  • Document calibration results.
  • Schedule next calibration date.
  • Check thermostat functionality.
  • Inspect ductwork for leaks.
  • Clean coils and condenser units.
  • Ensure proper airflow and temperature.
  • Replace any damaged components.
  • Gather maintenance logs from previous months.
  • Identify patterns in repairs.
  • Highlight recurrent problems.
  • Propose solutions for frequent issues.
  • Discuss findings in the maintenance team meeting.
  • Check circuit breakers and fuses.
  • Inspect wiring for wear or damage.
  • Ensure grounding systems are intact.
  • Test outlets for proper voltage.
  • Document any safety hazards observed.
  • Check fire extinguishers for pressure.
  • Inspect sprinkler systems for blockages.
  • Test alarms and notification systems.
  • Ensure accessibility to fire exits.
  • Document test results and maintenance performed.
  • Review current maintenance schedules.
  • Incorporate new tasks from inspections.
  • Adjust frequencies as necessary.
  • Communicate changes to the team.
  • Document updated schedules.
  • Locate air filters in each unit.
  • Remove and inspect filters for dirt.
  • Clean or replace filters as needed.
  • Ensure proper reinstallation.
  • Document filter maintenance.
  • Identify machinery requiring fluid checks.
  • Use dipsticks or gauges for accuracy.
  • Top off fluids to manufacturer specifications.
  • Look for leaks during inspection.
  • Document fluid levels and replenishment.
  • Inspect all faucets and pipes for leaks.
  • Check drainage systems for blockages.
  • Test water flow and pressure.
  • Tighten loose fittings as needed.
  • Document any repairs required.
  • Turn off main lights to test emergency systems.
  • Check all emergency bulbs and batteries.
  • Inspect exit signs for visibility.
  • Document any outages or failures.
  • Schedule repairs for non-functional systems.
  • Check for cracks or damage in glass.
  • Clean all surfaces with appropriate cleaners.
  • Inspect seals and weather stripping.
  • Ensure locks and handles function properly.
  • Document any repairs needed.
  • Inspect first aid kits for completeness.
  • Check expiration dates on supplies.
  • Replenish any used items.
  • Ensure emergency supplies are accessible.
  • Document findings and actions taken.
  • Inspect for signs of pest activity.
  • Check for entry points and nesting areas.
  • Document any findings.
  • Schedule pest control service if needed.
  • Implement preventive measures where applicable.
  • Check all exit signs for illumination.
  • Ensure signs are clear of obstructions.
  • Replace any burnt-out bulbs.
  • Document the condition of each sign.
  • Report any issues to maintenance team.
  • Conduct a visual inspection from ground level.
  • Remove leaves and debris from gutters.
  • Check for signs of leaks or damage.
  • Document condition and schedule repairs.
  • Ensure drains are unobstructed.
  • Inspect landscaping for overgrowth.
  • Sweep and remove debris from parking areas.
  • Check for damage to pavement or pathways.
  • Document any needed maintenance.
  • Schedule landscaping services if required.
  • Test alarm systems for functionality.
  • Inspect camera angles and recordings.
  • Check for battery status on devices.
  • Document any malfunctions.
  • Schedule repairs or updates as needed.
  • Conduct a physical count of supplies.
  • Update inventory records to reflect current stock.
  • Identify items needing replenishment.
  • Notify procurement for orders.
  • Document inventory assessment results.

Preventive Maintenance Checklist

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