Building interior Daily, Weekly, Monthly, preventive maintenance checklists
Daily Maintenance Checklist
- Examine surfaces for dust and debris.
- Use appropriate cleaning agents for different materials.
- Ensure all parts are functioning properly after cleaning.
- Check for any loose components that need tightening.
- Ensure fire extinguishers are fully charged and accessible.
- Verify that emergency exits are unobstructed and clearly marked.
- Test alarms and emergency lighting systems for functionality.
- Document any issues for immediate correction.
- Check all light fixtures for burned-out bulbs.
- Inspect for any flickering or malfunctioning lights.
- Ensure that emergency lights are operational.
- Clean light covers to maximize brightness.
- Sweep and mop floors to remove dirt and spills.
- Wipe down surfaces with disinfectant.
- Check for any hazards that could cause slips.
- Organize tools and materials on surfaces.
- Return tools to designated storage areas.
- Check for any missing or damaged tools.
- Label storage areas for easy identification.
- Ensure no tools are left on work surfaces.
- Check stock levels of essential materials.
- Note any items that need to be reordered.
- Update inventory management system.
- Communicate low stock items to the relevant personnel.
- Examine machines for rust, cracks, or other damage.
- Listen for unusual noises during operation.
- Document any signs of wear for further inspection.
- Schedule repairs if necessary.
- Check filters for dirt and replace if necessary.
- Ensure vents are not blocked and airflow is adequate.
- Listen for unusual sounds from the system.
- Verify thermostat settings are correct.
- Activate emergency lights to check functionality.
- Replace any non-functional bulbs immediately.
- Document testing results for compliance.
- Ensure lights illuminate designated exit paths.
- Check camera feeds for clarity and coverage.
- Test alarm systems for responsiveness.
- Ensure all security equipment is powered on.
- Report any malfunctions for quick resolution.
- Empty bins and replace liners as needed.
- Sort recyclables and hazardous waste appropriately.
- Check for spills or leaks in disposal areas.
- Keep the area free of clutter.
- Use calibrated instruments to measure conditions.
- Record readings in a maintenance log.
- Adjust HVAC settings if levels are outside acceptable ranges.
- Report any fluctuations to management.
- Inspect outlets for visible damage or burn marks.
- Ensure cords are not frayed or exposed.
- Test outlets with a circuit tester if necessary.
- Label any unsafe outlets for immediate attention.
- Inspect faucets, pipes, and fixtures for leaks.
- Look for signs of water damage on walls and ceilings.
- Document any issues and report for repair.
- Ensure all plumbing is functioning properly.
- Check that all safety and directional signs are intact.
- Clean signs to ensure readability.
- Replace any damaged or faded signage.
- Ensure signs are appropriately located.
- Check entries for completeness and correctness.
- Update any pending maintenance tasks.
- File reports in the appropriate location.
- Share updates with relevant personnel.
Weekly Maintenance Checklist
- Use appropriate cleaning agents for each machine.
- Remove dust, debris, and any residue.
- Inspect for wear or damage during cleaning.
- Ensure all tools are cleaned and stored properly.
- Document any issues found during cleaning.
- Check each alarm for functionality.
- Test emergency lighting to ensure it activates.
- Replace batteries in alarm systems if needed.
- Verify that all alarms are audible and visible.
- Document results and any maintenance needed.
- Inspect all PPE for signs of wear and damage.
- Replace any compromised items immediately.
- Ensure all employees have access to proper PPE.
- Confirm that PPE is stored correctly.
- Document any replacements made.
- Check all safety signs for visibility and clarity.
- Replace any damaged or outdated signs.
- Ensure compliance with safety regulations.
- Consult with staff for any additional signage needs.
- Document changes made to signage.
- Inspect all areas for trip or slip hazards.
- Look for any unsecure items or equipment.
- Note any maintenance issues requiring immediate attention.
- Engage employees in identifying hazards.
- Document findings and corrective actions needed.
- Check all first aid kits for completeness.
- Replace any used or expired items.
- Ensure kits are easily accessible to employees.
- Review contents to ensure compliance with regulations.
- Document any restocking actions taken.
- Check the condition of air filters.
- Replace filters if they appear dirty or clogged.
- Inspect ducts for any visible issues.
- Ensure HVAC systems are operating efficiently.
- Document any maintenance performed.
- Test each outlet for proper power supply.
- Inspect switches for any signs of damage.
- Ensure all outlets are securely mounted.
- Look for any exposed wiring or hazards.
- Document any repairs or replacements needed.
- Check pressure gauge to ensure it is in the green.
- Inspect the extinguisher for visible damage.
- Ensure extinguishers are easily accessible.
- Verify tags are current and inspection dates are recorded.
- Document any issues found.
- Remove any clutter or unnecessary items.
- Ensure all items are properly labeled and stored.
- Check for proper shelving and stacking methods.
- Inspect for any potential hazards in the area.
- Document changes made to organization.
- Inspect all exit signs for visibility and functionality.
- Ensure pathways to exits are unobstructed.
- Check that emergency lighting illuminates exit routes.
- Confirm that exits are correctly marked.
- Document any issues or improvements needed.
- Check all pipes and fixtures for leaks.
- Inspect for corrosion or wear on components.
- Test faucets and toilets for proper operation.
- Look for any signs of water damage.
- Document any repairs or maintenance actions.
- Check stock levels of all cleaning materials.
- Replace any items that are low or expired.
- Ensure cleaning equipment is in good working condition.
- Document any purchases or disposals of supplies.
- Consult staff for feedback on supply needs.
- Open and close each door and window to test functionality.
- Inspect locks and hinges for wear or damage.
- Check for air leaks around frames.
- Ensure all security features are operational.
- Document any repairs or replacements needed.
- Locate all GFCI outlets in the facility.
- Press the test button to ensure they trip.
- Reset outlets as required after testing.
- Inspect for any signs of wear or damage.
- Document any issues found or resets made.
- Inspect flooring for cracks, holes, or uneven surfaces.
- Check carpets for fraying or loose edges.
- Look for any spills or stains that could cause slips.
- Ensure all flooring meets safety standards.
- Document any issues needing attention.
- Inspect all outdoor lights for functionality.
- Ensure pathways and entrances are well-lit.
- Check for overgrown vegetation blocking lights.
- Look for any trip hazards in landscaping.
- Document any changes or repairs needed.
- Review logs for any missing entries.
- Update logs with recent maintenance activities.
- Ensure logs are accessible to relevant personnel.
- Check for compliance with documentation standards.
- Document any discrepancies found.
Monthly Maintenance Checklist
- Identify equipment requiring calibration.
- Refer to manufacturer specifications.
- Use calibrated tools for accuracy.
- Document calibration results.
- Schedule next calibration date.
- Check thermostat functionality.
- Inspect ductwork for leaks.
- Clean coils and condenser units.
- Ensure proper airflow and temperature.
- Replace any damaged components.
- Gather maintenance logs from previous months.
- Identify patterns in repairs.
- Highlight recurrent problems.
- Propose solutions for frequent issues.
- Discuss findings in the maintenance team meeting.
- Check circuit breakers and fuses.
- Inspect wiring for wear or damage.
- Ensure grounding systems are intact.
- Test outlets for proper voltage.
- Document any safety hazards observed.
- Check fire extinguishers for pressure.
- Inspect sprinkler systems for blockages.
- Test alarms and notification systems.
- Ensure accessibility to fire exits.
- Document test results and maintenance performed.
- Review current maintenance schedules.
- Incorporate new tasks from inspections.
- Adjust frequencies as necessary.
- Communicate changes to the team.
- Document updated schedules.
- Locate air filters in each unit.
- Remove and inspect filters for dirt.
- Clean or replace filters as needed.
- Ensure proper reinstallation.
- Document filter maintenance.
- Identify machinery requiring fluid checks.
- Use dipsticks or gauges for accuracy.
- Top off fluids to manufacturer specifications.
- Look for leaks during inspection.
- Document fluid levels and replenishment.
- Inspect all faucets and pipes for leaks.
- Check drainage systems for blockages.
- Test water flow and pressure.
- Tighten loose fittings as needed.
- Document any repairs required.
- Turn off main lights to test emergency systems.
- Check all emergency bulbs and batteries.
- Inspect exit signs for visibility.
- Document any outages or failures.
- Schedule repairs for non-functional systems.
- Check for cracks or damage in glass.
- Clean all surfaces with appropriate cleaners.
- Inspect seals and weather stripping.
- Ensure locks and handles function properly.
- Document any repairs needed.
- Inspect first aid kits for completeness.
- Check expiration dates on supplies.
- Replenish any used items.
- Ensure emergency supplies are accessible.
- Document findings and actions taken.
- Inspect for signs of pest activity.
- Check for entry points and nesting areas.
- Document any findings.
- Schedule pest control service if needed.
- Implement preventive measures where applicable.
- Check all exit signs for illumination.
- Ensure signs are clear of obstructions.
- Replace any burnt-out bulbs.
- Document the condition of each sign.
- Report any issues to maintenance team.
- Conduct a visual inspection from ground level.
- Remove leaves and debris from gutters.
- Check for signs of leaks or damage.
- Document condition and schedule repairs.
- Ensure drains are unobstructed.
- Inspect landscaping for overgrowth.
- Sweep and remove debris from parking areas.
- Check for damage to pavement or pathways.
- Document any needed maintenance.
- Schedule landscaping services if required.
- Test alarm systems for functionality.
- Inspect camera angles and recordings.
- Check for battery status on devices.
- Document any malfunctions.
- Schedule repairs or updates as needed.
- Conduct a physical count of supplies.
- Update inventory records to reflect current stock.
- Identify items needing replenishment.
- Notify procurement for orders.
- Document inventory assessment results.
Use in Manifestly