Building interior Quarterly, Semi annual, Annual preventive maintenance checklists
Quarterly Preventive Maintenance Checklist
- Turn off the HVAC system.
- Remove filters carefully.
- Use a vacuum to remove dust and debris.
- Wash reusable filters with mild detergent and water.
- Allow filters to dry completely before reinserting.
- Reinstall filters and restart the HVAC system.
- Turn off the HVAC system.
- Remove the thermostat cover.
- Use a multimeter to check voltage levels.
- Adjust calibration settings as needed.
- Test thermostat functionality with temperature changes.
- Replace the cover and restore power to the system.
- Turn off electricity to the fixtures.
- Check each bulb for functionality.
- Replace burnt-out bulbs with the correct wattage.
- Clean fixtures with a damp cloth.
- Ensure all bulbs are securely installed.
- Restore power and test each fixture.
- Turn off main power to the emergency lights.
- Allow lights to run on backup power for 30 minutes.
- Check all units for functionality and brightness.
- Inspect batteries for corrosion or damage.
- Restore main power and document results.
- Replace any non-functional units immediately.
- Check the pressure gauge for proper readings.
- Inspect for physical damage or corrosion.
- Ensure the safety pin is intact and secure.
- Verify the inspection tag is up to date.
- Shake extinguishers to ensure contents are not compacted.
- Document any needed maintenance or replacements.
- Use a ladder to access ceiling tiles.
- Check tiles for discoloration or water damage.
- Clean stains with appropriate cleaning solutions.
- Inspect walls for cracks or peeling paint.
- Repair any damage found during inspection.
- Document findings for future reference.
- Inspect all safety signs for visibility and clarity.
- Replace any signs that are faded or damaged.
- Ensure all signs meet regulatory requirements.
- Update any outdated information on signs.
- Document all changes made to signage.
- Consider additional signage if new hazards are identified.
- Walk through all building areas systematically.
- Look for spills, clutter, or obstructions.
- Check for malfunctioning equipment or fixtures.
- Document any hazards found during the walk-through.
- Prioritize hazards for immediate attention.
- Report findings to management for action.
- Unplug equipment for safety.
- Remove food debris and spills inside appliances.
- Clean surfaces with appropriate sanitizing solutions.
- Check for any signs of wear or malfunction.
- Plug equipment back in and test functionality.
- Document any maintenance needs or repairs.
- Press the test button on each smoke detector.
- Listen for the alarm sound; it should be loud.
- Replace batteries in any non-functioning units.
- Clean the exterior of detectors with a soft cloth.
- Document battery replacements and test results.
- Schedule next testing in six months.
- Use a ladder to access gutters safely.
- Remove leaves and debris from gutters.
- Check downspouts for blockages and clear them.
- Flush gutters with water to ensure proper drainage.
- Inspect for any damage to the gutter system.
- Document findings and schedule repairs if needed.
- Open doors fully to access hinges and locks.
- Apply lubricant to all hinges and locks.
- Move doors back and forth to distribute lubricant.
- Wipe away excess lubricant to prevent dirt buildup.
- Inspect for any signs of wear or damage.
- Document completed maintenance.
- Inspect each dispenser for functionality.
- Refill soap dispensers with appropriate soap.
- Replace empty paper towel rolls.
- Clean the exterior of dispensers and holders.
- Check for any damage or need for replacement.
- Document inventory levels for future restocking.
- Walk the perimeter of the property.
- Check for cracks, potholes, or uneven surfaces.
- Document any hazards found during the inspection.
- Prioritize repairs based on safety concerns.
- Report findings to management.
- Schedule necessary repairs or maintenance.
- Conduct a physical count of supplies.
- Compare counts with inventory records.
- Identify items that need restocking or replacement.
- Update inventory logs accordingly.
- Dispose of expired or damaged supplies.
- Schedule next inventory review.
- Remove screens carefully from windows.
- Wash screens with soap and water.
- Inspect screens for tears or damage.
- Clean window frames with appropriate cleaner.
- Reinstall screens securely after cleaning.
- Document any repairs needed for screens.
- Access the control panel for the systems.
- Run diagnostic tests on each automated system.
- Check for any error messages or alerts.
- Document results and troubleshoot as needed.
- Ensure all systems are operational.
- Schedule maintenance for any issues found.
- Gather all current evacuation plan documents.
- Verify evacuation routes are clear and accessible.
- Update any changes in building layout or occupancy.
- Communicate updates to all building occupants.
- Post updated plans in visible locations.
- Schedule regular drills to practice evacuations.
- Walk the landscaping areas to check plant health.
- Trim overgrown plants and remove debris.
- Inspect outdoor lighting fixtures for functionality.
- Replace any burnt-out bulbs in outdoor lights.
- Document any landscaping needs for future maintenance.
- Schedule seasonal maintenance tasks as needed.
- Turn off power to the exhaust systems.
- Remove any covers or filters for cleaning.
- Use a vacuum to remove dust and debris.
- Inspect for signs of wear or malfunction.
- Reassemble parts and restore power.
- Test functionality after cleaning.
- Check all faucets and pipes for leaks.
- Look for signs of corrosion on fixtures.
- Tighten any loose connections.
- Document any leaks or corrosion found.
- Schedule repairs for any issues identified.
- Test fixtures after maintenance is completed.
- Inspect all doors and windows for proper locking.
- Test access control systems for functionality.
- Check for any signs of forced entry or tampering.
- Document any security breaches or issues.
- Report findings to security personnel.
- Schedule repairs for any access point issues.
Semi-Annual Preventive Maintenance Checklist
- Vacuum thoroughly to remove dirt and debris.
- Use appropriate cleaning solutions for stains.
- Consider steam cleaning for deep stains.
- Allow carpets to dry completely before use.
- Remove vent covers and clean with a brush.
- Use a vacuum to remove dust from ducts.
- Inspect for signs of mold or blockages.
- Replace air filters if necessary.
- Inspect all visible pipes for moisture.
- Check under sinks and around toilets.
- Tighten loose fittings and replace damaged parts.
- Document any repairs made.
- Press the test button to ensure functionality.
- Replace batteries if not functioning.
- Check expiration dates on detectors.
- Clean detectors from dust and debris.
- Clean all surfaces of appliances.
- Check for any wear or damage.
- Ensure all appliances are functioning properly.
- Schedule professional servicing if needed.
- Check for drafts around frames.
- Inspect seals for cracks or wear.
- Test locks and hinges for proper operation.
- Repair or replace damaged components.
- Check expiration dates on all supplies.
- Remove any expired items and replace them.
- Ensure kits are easily accessible.
- Document inventory and restock as needed.
- Inspect for any signs of damage or wear.
- Clean surfaces and upholstery as needed.
- Check stability of furniture and fixtures.
- Plan for necessary repairs or replacements.
- Turn off power before cleaning.
- Dust and wipe down all surfaces.
- Check for any burnt-out bulbs.
- Ensure fans are functioning properly.
- Set thermostat to different temperatures.
- Monitor system response to changes.
- Adjust settings for optimal performance.
- Schedule professional calibration if issues arise.
- Check pressure gauge to ensure it's in the green zone.
- Inspect for visible signs of damage.
- Ensure extinguishers are easily accessible.
- Schedule recharging or servicing if necessary.
- Inspect outlets for cracks or burn marks.
- Check cords for fraying or exposed wires.
- Test outlets with a voltage tester.
- Replace damaged outlets or cords immediately.
- Remove debris and leaves from gutters.
- Check for blockages in downspouts.
- Ensure water flows freely during tests.
- Repair any leaks or damage found.
- Test all alarms for proper operation.
- Check battery backups for functionality.
- Review access logs for any irregularities.
- Update passwords and access codes as needed.
- Inspect leaves for pests or disease.
- Water plants according to needs.
- Prune dead or yellowing leaves.
- Fertilize as required for growth.
- Check chemical levels in water.
- Clean filters and skimmers.
- Inspect pool surfaces for damage.
- Ensure safety equipment is accessible and functional.
- Ensure plans are clearly posted.
- Update routes based on any changes.
- Conduct a drill to test effectiveness.
- Collect feedback for possible improvements.
- Remove and wash filters with degreaser.
- Inspect for grease buildup on hoods.
- Check fan operation and cleanliness.
- Schedule professional cleaning if needed.
- Run generator to ensure functionality.
- Check fuel levels and refill if low.
- Inspect connections and cables for wear.
- Schedule servicing if any issues arise.
- Check for smooth operation during use.
- Inspect doors and safety features.
- Schedule professional maintenance as required.
- Document any issues or repairs.
- Compile all maintenance records from past six months.
- Ensure all entries are complete and accurate.
- Update any changes to maintenance schedules.
- Store logs in an accessible location.
- Test air quality using appropriate sensors.
- Identify sources of pollutants or allergens.
- Research air purification systems.
- Consider implementing solutions as necessary.
- Inspect for droppings or nests.
- Check for signs of damage to structures.
- Consult pest control professionals if needed.
- Document findings and actions taken.
Annual Preventive Maintenance Checklist
- Inspect all areas, including common spaces, offices, and restrooms.
- Check for signs of wear, damage, or needed repairs.
- Document findings and prioritize areas requiring attention.
- Engage relevant staff for input on specific issues.
- Gather input from maintenance staff and management.
- Identify any changes in operational needs or regulations.
- Revise timelines and responsibilities as necessary.
- Ensure all updates are documented and communicated.
- Test all alarms and ensure they are functioning correctly.
- Check battery backups and replace if needed.
- Review inspection logs for compliance with regulations.
- Document any repairs or replacements made.
- Evaluate recent pest activity and identify problem areas.
- Contact licensed pest control professionals for an assessment.
- Schedule treatments according to the facility's needs.
- Document the services performed and follow-up actions.
- Inspect for cracks, water damage, or signs of settling.
- Document areas needing repair or reinforcement.
- Consult with a structural engineer if necessary.
- Schedule repairs promptly to prevent further damage.
- Inspect all flooring types for wear or damage.
- Identify areas requiring repairs or total replacement.
- Research and select appropriate materials for replacement.
- Schedule installation and notify staff of disruption.
- Check the current plan against building layout and exits.
- Incorporate any changes in personnel or building use.
- Distribute updated plans to all staff and post visibly.
- Conduct a drill to ensure understanding of procedures.
- Schedule training sessions with qualified personnel.
- Cover topics such as evacuation, first aid, and fire safety.
- Provide materials for ongoing reference.
- Collect feedback to improve future training sessions.
- Check and replace filters as needed.
- Inspect ductwork for blockages or leaks.
- Schedule professional cleaning if necessary.
- Document maintenance performed and any issues found.
- Review system performance data for anomalies.
- Ensure all sensors and controls are operating properly.
- Calibrate settings to optimize efficiency.
- Document any adjustments made.
- Inspect for leaks, corrosion, or blockages.
- Test water pressure and temperature settings.
- Schedule repairs for any identified issues.
- Document maintenance activities performed.
- Check for exposed wiring or damaged outlets.
- Test circuit breaker functionality and labeling.
- Schedule repairs or upgrades as needed.
- Document findings and actions taken.
- Inspect all lighting fixtures for functionality.
- Replace any burnt-out bulbs or damaged fixtures.
- Assess energy efficiency of current lighting.
- Document replacements and upgrades made.
- Schedule professional cleaning services if necessary.
- Inspect for stains, wear, or damage.
- Document cleaning procedures and results.
- Provide staff with guidelines for maintenance.
- Check for drafts, condensation, or broken seals.
- Inspect hinges and locks for functionality.
- Schedule repairs or replacements as necessary.
- Document maintenance performed.
- Conduct a physical inventory of supplies.
- Identify items needing replenishment or replacement.
- Update inventory records accordingly.
- Order supplies to maintain adequate stock.
- Check for proper operation and safety features.
- Review maintenance logs for compliance.
- Schedule professional inspections if necessary.
- Document findings and necessary actions.
- Ensure all records are up-to-date and accurate.
- Organize documentation for easy access.
- Review records for trends and recurring issues.
- Store records securely and backup digitally.
- Inspect for damage or signs of wear.
- Check gutters and downspouts for clogs.
- Schedule repairs or maintenance as needed.
- Document findings and actions taken.
- Inspect outdoor areas for safety hazards.
- Assess the condition of plants and lighting.
- Schedule landscaping services if necessary.
- Document updates and improvements made.
- Inspect all first aid kits for expired items.
- Restock supplies to meet safety regulations.
- Document items replaced or added.
- Notify staff of changes to first aid kit locations.
- Identify qualified trainers for the sessions.
- Ensure all staff have access to training.
- Provide hands-on practice opportunities.
- Document attendance and feedback.
- Create a survey focused on safety concerns.
- Distribute to all employees and encourage participation.
- Analyze results for common themes or issues.
- Develop action plans based on feedback received.
Use in Manifestly