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> Business event planning task list
Business event planning task list
Pre-Event Planning
Define the event purpose and objectives
Determine the budget
Identify the target audience
Select a date and time
Choose a venue/location
Create a project timeline
Event Logistics
Arrange catering services
Set up audio/visual equipment
Organize transportation and parking
Coordinate seating arrangements
Develop a layout for the venue
Create an agenda or schedule
Marketing and Promotion
Design promotional materials (flyers, banners, etc.)
Develop a marketing strategy (social media, email, etc.)
Send out invitations or save-the-dates
Monitor RSVPs and manage guest list
Day-of Event Management
Set up the venue
Conduct a final check of all logistics
Coordinate with vendors and staff
Welcome guests as they arrive
Manage the schedule and agenda
Post-Event Activities
Gather feedback from attendees
Analyze event success against objectives
Send thank-you notes to speakers and attendees
Review budget and finalize expenses
Archive all event materials for future reference
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