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> procurement by bidding
procurement by bidding
Pre-Bidding Process
Determine the procurement requirements
Identify the need for bidding
Conduct market research
Prepare bid documents, including specifications and terms
Define evaluation criteria
Determine the bidding method
Develop a timeline for the bidding process
Inviting Bids
Advertise the bid opportunity
Issue bid invitations to potential bidders
Provide clarifications and answer bidder inquiries
Organize pre-bid meetings (if necessary)
Extend bid submission deadline (if required)
Bid Evaluation
Receive and open bids
Verify bid documents for completeness and compliance
Evaluate bids based on predetermined criteria
Conduct financial analysis of bids (if applicable)
Shortlist qualified bidders (if necessary)
Seek necessary approvals for bid evaluation results
Post-Bid Process
Notify bidders of bid evaluation results
Conduct negotiations (if allowed)
Award the contract to the successful bidder
Notify unsuccessful bidders
Initiate contract signing process
Complete necessary documentation and paperwork
Arrange for any required performance bonds or insurance
Contract Management
Monitor the contract implementation
Ensure compliance with terms and conditions
Handle any changes or amendments
Manage and resolve contract disputes (if any)
Conduct periodic performance evaluations
Process payments to the contractor
Maintain proper documentation throughout the contract period
Contract Closure
Review contract completion
Confirm all deliverables have been received
Finalize all outstanding payments
Conduct a formal contract closure meeting
Archive all relevant documentation
Conduct a post-contract evaluation
Identify lessons learned for future procurement processes.
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