Controllo GDPR

Data Mapping and Documentation

Identify all personal data processing activities

Document the types of personal data collected and processed

Determine the purposes for which personal data is processed

Identify the legal basis for processing personal data

Document the categories of data subjects

Assess if personal data is transferred to third countries or international organizations

Identify the retention periods for personal data

Determine the security measures in place to protect personal data

Privacy Notices and Policies

Review privacy notices to ensure they are transparent and provide necessary information

Ensure privacy notices are easily accessible to data subjects

Evaluate if privacy policies are updated and in compliance with GDPR requirements

Check if consent mechanisms are clear and obtained appropriately

Data Subject Rights

Evaluate procedures for handling data subject access requests

Confirm the ability to respond to data subject rights (e.g., rectification, erasure, restriction)

Assess the mechanisms for obtaining and managing consent

Verify processes for handling data subject objections and automated decision-making

Data Protection Impact Assessments (DPIAs)

Determine if DPIAs are conducted for high-risk processing activities

Review the DPIA process to ensure it covers all necessary areas

Assess if DPIAs are regularly reviewed and updated

Data Breach Management

Review procedures for detecting, reporting, and investigating data breaches

Assess the mechanisms for notifying affected data subjects and relevant authorities

Verify if a data breach log is maintained and regularly updated

Data Processing Agreements

Assess if data processing agreements are in place with relevant third parties

Review the terms of data processing agreements to ensure compliance with GDPR requirements

Verify if data processing agreements are regularly reviewed and updated

Data Protection Officer (DPO)

Determine if a DPO is appointed (if required by GDPR)

Assess the DPO's qualifications and independence

Verify if the DPO's contact details are easily accessible

Training and Awareness

Assess if staff members are adequately trained on GDPR requirements

Verify if staff members are aware of their responsibilities regarding data protection

Evaluate if training programs are regularly conducted and updated

Records of Processing Activities

Review the documentation of processing activities

Verify if records are regularly updated and available for inspection

Assess if the records of processing activities comply with GDPR requirements

International Data Transfers

Determine if personal data is transferred to third countries or international organizations

Assess if appropriate safeguards are in place for international data transfers

Verify if any derogations for specific situations are applicable

Monitoring and Audit

Evaluate the procedures for monitoring compliance with GDPR requirements

Assess if regular audits are conducted to ensure ongoing compliance

Verify if appropriate corrective actions are taken when non-compliance is identified

Note: This checklist provides a general overview and may need to be tailored to suit specific organizational needs and requirements.