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new hire orientations

Pre-Orientation Checklist

Send a welcome email to the new hire, including the date, time, and location of the orientation.

Prepare and gather all necessary documents, paperwork, and forms for the new hire to complete.

Ensure the orientation room is clean and set up with necessary equipment, such as a projector and screen.

Coordinate with IT to ensure the new hire's computer, email, and software access are set up before the orientation.

Inform relevant departments, such as security and facilities, about the new hire's start date and any required access or arrangements.

Prepare an orientation agenda and schedule for the day.

Administrative Tasks

Provide the new hire with an employee handbook and any other relevant company policies or documents.

Collect completed paperwork, such as tax forms, benefits enrollment forms, and emergency contact information.

Explain the company's policies, procedures, and expectations to the new hire.

Provide a tour of the office premises, highlighting important areas like restrooms, break rooms, and emergency exits.

Explain the company's security protocols, including badge access and password requirements.

Review the payroll process, including how and when employees are paid.

Benefits and Compensation

Explain the company's benefits package, including health insurance, retirement plans, and any additional perks or wellness programs.

Discuss the process for enrolling in benefits and any deadlines for making selections.

Provide information on the company's vacation and paid time off policies.

Explain the process for submitting timesheets or tracking hours worked.

Discuss any bonus or incentive programs the company offers.

Company Policies and Culture

Discuss the company's mission, vision, and values.

Explain the company's culture and any employee engagement initiatives in place.

Review the dress code and any specific guidelines for the workplace.

Explain the company's policy on attendance, punctuality, and time off.

Discuss the company's code of conduct, ethics, and anti-harassment policies.

Provide information on any employee assistance programs or resources available.

Training and Development

Introduce the new hire to their supervisor and team members, if available.

Explain the company's training and development programs, both formal and informal.

Discuss any required training and certifications necessary for the new hire's role.

Provide information on career advancement opportunities within the company.

Discuss performance evaluations and how feedback is given and received.

Provide resources for continued learning and professional development.

Q&A and Closing

Allow time for the new hire to ask questions about the company, their role, or any other concerns.

Provide contact information for the HR department and other key individuals.

Review next steps, such as any additional training or onboarding activities.

Express appreciation for the new hire's time and welcome them to the organization.

Collect any remaining paperwork or forms required.

Note: This checklist provides a general outline and may vary depending on the specific requirements and practices of each organization.

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