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new joiner process

Pre-Onboarding Checklist

Send Welcome Email to new joiner with details of their start date, time, and location

Collect necessary personal information (contact details, emergency contact, etc.)

Share company policies and code of conduct documents for review

Provide information on dress code and any required equipment or tools

Logistics Checklist

Coordinate with IT department to set up necessary systems and accounts (email, software, etc.)

Arrange for desk, chair, and other necessary office supplies

Provide access to necessary facilities (restrooms, cafeteria, parking, etc.)

Assign a mentor or buddy for the new joiner to assist with integration and onboarding

Training Checklist

Develop a training plan for the new joiner based on their role and responsibilities

Schedule orientation sessions to familiarize the new joiner with company culture, values, and goals

Arrange technical and skill-specific training sessions to enhance their engineering knowledge

Provide access to relevant online resources, training materials, and documentation

Introduction Checklist

Introduce the new joiner to the team members, managers, and key stakeholders

Schedule meetings with different departments to understand their roles and responsibilities

Organize team lunches or social events for better team bonding

Provide an overview of ongoing projects and assign tasks or small projects to get them started

Performance Checklist

Set clear expectations and goals for the new joiner, aligning them with the team and company objectives

Establish regular feedback sessions to monitor progress and address any concerns or challenges

Encourage participation in team meetings, discussions, and initiatives

Provide opportunities for professional development and growth through workshops, conferences, or certifications

Documentation Checklist

Collect necessary documentation such as identification proofs, employment contracts, and tax forms

Ensure completion of mandatory HR paperwork (benefits enrollment, payroll details, etc.)

Maintain an organized record of all employee documents and forms

Conduct exit interviews and collect feedback from the new joiner upon completion of onboarding process

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