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Vehicle Registration

Current registration for all vehicles in fleet

Insurance policies for all vehicles

Driver Documentation

Valid driver's licenses for all employees operating vehicles

Proof of completion of driver training programs

Maintenance Records

Logs of regular vehicle maintenance and inspections

Records of any repairs or service performed on vehicles

Safety Compliance

Proof of compliance with all safety regulations and standards

Documentation of any safety incidents or violations

Permits and Licenses

Copies of all necessary permits and licenses for operating vehicles

Renewal dates for permits and licenses

Financial Records

Invoices and receipts for fuel, repairs, and other expenses

Budget and financial statements for the organization

Emergency Preparedness

Emergency contact information for all employees

Procedures for handling emergencies on the road

Communication

Contact information for all employees and drivers

Communication plan for coordinating operations and logistics

Training and Development

Records of training programs for employees and drivers

Plans for ongoing professional development within the organization

Customer Service

Policies and procedures for handling customer inquiries and complaints

Feedback and reviews from customers

Environmental Impact

Documentation of any sustainability initiatives or practices

Plans for reducing the organization's environmental footprint

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