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cash management

Cash Handling Procedures

Ensure all cashiers are properly trained in cash handling procedures

Implement a cash handling policy that includes steps for counting, verifying, and depositing cash

Assign specific individuals to be responsible for cash handling duties

Conduct regular audits of cash registers and safe to ensure accuracy

Implement security measures such as surveillance cameras and cash drop safes

Daily Cash Reconciliation

Require cashiers to count their starting cash drawer at the beginning of their shift

Have cashiers count their cash drawer at the end of their shift and complete a reconciliation form

Compare cash register receipts to actual cash on hand

Investigate and resolve any discrepancies immediately

Bank Deposits

Establish a schedule for making bank deposits, such as daily or weekly

Use tamper-proof deposit bags for transporting cash to the bank

Keep detailed records of all bank deposits made

Verify bank deposits against cash register receipts and reconciliation forms

Petty Cash Management

Establish a petty cash fund for small expenses that require cash payments

Assign a custodian to be responsible for managing the petty cash fund

Require receipts for all petty cash expenditures

Replenish the petty cash fund regularly and keep detailed records of transactions

Cash Flow Forecasting

Monitor cash flow regularly to ensure there is enough cash on hand to cover expenses

Develop a cash flow forecast based on historical data and projected sales

Adjust cash flow forecast as needed based on actual sales and expenses

Implement strategies to improve cash flow, such as reducing expenses or increasing sales

Cash Handling Training

Provide ongoing training for all employees on proper cash handling procedures

Conduct regular refresher courses on cash handling policies and best practices

Test employees on their knowledge of cash handling procedures

Reward employees who demonstrate exceptional cash handling skills

Internal Controls

Implement internal controls to prevent theft or fraud, such as requiring two signatures for cash disbursements

Conduct regular audits of cash handling procedures to ensure compliance with policies

Investigate any suspicious behavior or discrepancies in cash handling immediately

Maintain a log of all cash transactions and review regularly for discrepancies

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