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> Consortium workshop checklist
Consortium workshop checklist
Pre-workshop preparation
Confirm workshop date, time, and venue
Identify workshop objectives and desired outcomes
Determine the target audience and invite participants
Prepare and send out workshop invitations
Create and distribute pre-workshop materials or readings
Arrange necessary logistics (room setup, audiovisual equipment, etc.)
Confirm availability of facilitators and guest speakers
Establish a registration process for participants
Workshop materials and resources
Develop or gather necessary workshop materials (handouts, presentations, etc.)
Ensure all required resources are available and accessible
Print and organize materials in appropriate order
Prepare name tags and badges for participants
Create sign-in sheets and evaluation forms
Workshop agenda and schedule
Develop a detailed workshop agenda with time allocations
Determine the sequence of activities and sessions
Allocate time for breaks, meals, and networking opportunities
Communicate the agenda to facilitators and guest speakers
Share the agenda with participants in advance
Facilitation and presentation
Assign facilitators for each session or activity
Conduct facilitator briefings to ensure clarity on roles and expectations
Provide facilitators with necessary guidelines or scripts
Coordinate with guest speakers and confirm their presentation requirements
Share presentation guidelines or templates with speakers
Technical requirements
Check audiovisual equipment functionality and set up
Ensure a stable internet connection if virtual components are included
Test microphones, projectors, computers, or any other technology
Prepare backup options in case of technical difficulties
Participant engagement and activities
Plan and prepare ice-breaker activities or energizers
Design interactive exercises or group work to enhance learning
Prepare materials or props for hands-on activities
Consider incorporating multimedia elements or visual aids
Arrange for note-taking materials or workbooks
Evaluation and feedback
Prepare evaluation forms or surveys for participants
Develop a system to collect and analyze feedback
Allocate time at the end of the workshop for feedback sessions
Review evaluation results to identify areas for improvement
Follow-up and post-workshop tasks
Send thank-you notes or emails to facilitators and guest speakers
Share workshop materials or resources with participants
Consolidate and analyze evaluation data for reporting purposes
Develop an action plan based on workshop outcomes
Communicate next steps or future opportunities to participants
Note: This checklist is a general outline, and you may need to adapt it to suit the specific requirements and context of your Consortium workshop.
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