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Check List for invoice approval for contractor

Preliminary Invoice Review

  • Cross-reference the contractor's name with the contract.
  • Ensure the address and contact information match.
  • Look for any discrepancies in spelling or formatting.
  • Check for the contractor's registration number if applicable.
  • Ensure the date is within the billing period.
  • Verify the invoice is not dated earlier than the contract start.
  • Confirm the invoice date aligns with service delivery dates.
  • Flag any invoices dated significantly in the past.
  • Review the contract for detailed service descriptions.
  • Match billed items with the scope outlined in the contract.
  • Check for any additional charges and verify their justification.
  • Ensure no unauthorized services are included in the invoice.

Documentation Verification

Budget and Financial Review

Approval Process

Final Checks

Payment Processing

Record Keeping

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