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check off list for setting up meetings/workshops

Define purpose and goals of the meeting/workshop

Identify key stakeholders and participants

Research and gather necessary materials

Determine budget and resources needed

Develop a timeline for planning and execution

Select date, time, and duration of the meeting/workshop

Reserve meeting space or set up virtual meeting platform

Send out meeting invitations with clear details and agenda

Coordinate availability of key participants

Confirm logistics such as catering, equipment, and room setup

Arrive early to set up the meeting space

Welcome participants and introduce the agenda

Facilitate discussions, activities, and presentations

Keep the meeting on track and within time limits

Address any issues or concerns that arise during the meeting

Take notes or record key points and decisions made

Document action items, responsibilities, and deadlines

Distribute meeting minutes or summary to all participants

Follow up on action items and track progress

Collect feedback and evaluations from participants for future improvements

Thank participants for their attendance and contributions

Discuss any follow-up steps or next meeting dates

Wrap up loose ends and finalize any outstanding tasks

Gather any remaining materials or equipment

Reflect on the meeting/workshop and identify lessons learned for future reference

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