Check to onboard new vendors for AV iot ict analytics -distribution company along with action plan
Vendor Evaluation and Selection
- Utilize online resources and industry reports.
- Check vendor websites for services and case studies.
- Gather feedback from current or past clients.
- Compile a list of potential vendors for RFP.
- Draft a clear and concise RFP document.
- Include project scope, deadlines, and evaluation criteria.
- Specify submission guidelines and contact information.
- Distribute RFP to shortlisted vendors via email.
- Review each proposal against established criteria.
- Score proposals based on scoring system.
- Identify strengths and weaknesses of each response.
- Prepare a summary of findings for discussion.
- Select top candidates based on evaluation scores.
- Consider additional factors such as interviews or demos.
- Prepare a final shortlist for approval.
- Notify unsuccessful vendors courteously.
Due Diligence
Contract Negotiation
Onboarding Process
- Gather vendor information: name, contact details, tax ID.
- Input data into procurement and accounting software.
- Verify vendor registration status and compliance.
- Assign vendor unique identification number.
- Confirm setup completion with procurement and accounting teams.
- Compile relevant documentation: policies, procedures, guidelines.
- Distribute documents via email or secure portal.
- Ensure all vendors acknowledge receipt and understanding.
- Provide contact information for questions.
- Set a deadline for document review.
- Identify key topics for training sessions.
- Determine format: virtual or in-person.
- Select dates and times for sessions.
- Send invitations with agenda and materials.
- Gather feedback post-training for improvements.
- Define communication channels: email, calls, meetings.
- Establish frequency of updates and check-ins.
- Assign point of contact for vendors.
- Document expectations for response times.
- Review and adjust plan quarterly.
- Identify key performance indicators (KPIs) for vendors.
- Determine reporting frequency and format.
- Set benchmarks for performance evaluation.
- Communicate metrics clearly to vendors.
- Schedule regular review meetings to discuss performance.
Use in Manifestly