checklist for a singing competition

Determine the date and location of the competition.

Create a budget for the event.

Secure necessary permits and licenses.

Decide on competition categories (e.g., solo, duet, group).

Set guidelines for age groups and experience levels.

Here are some additional steps that could be included in the Preparation Steps section of your singing competition checklist

Recruit judges with relevant experience and expertise

Develop a scoring rubric for judging performances

Create promotional materials (flyers, posters, social media graphics)

Establish a timeline for the competition schedule (rehearsals, performances)

Arrange for sound equipment and technical support

Plan for backstage coordination and performer logistics

Organize volunteer roles and responsibilities

Set up a registration system (online platform or in-person sign-up)

Develop a contingency plan for inclement weather or other unforeseen events

Create an emergency plan for health and safety protocols

Coordinate with vendors for food and beverage options, if applicable

Arrange for prizes and awards for winners

Prepare a communication plan for participants regarding updates and important information

Plan for media coverage (photographers, videographers, social media updates)

Design promotional materials (posters, flyers, social media posts).

Advertise the competition through various channels (social media, local newspapers, community centers).

Reach out to local schools and music programs to encourage participation.

Create an event page or website for registration and information.

Set up an online registration platform for participants.

Create a registration deadline and communicate it clearly.

Collect necessary information from participants (name, age, category, song choice).

Confirm registrations and send reminders to participants.

Arrange for a venue setup (stage, seating, sound equipment).

Hire judges and communicate criteria for evaluation.

Organize a rehearsal schedule for participants.

Prepare a schedule for the competition day (performance order, breaks).

Set up a welcome desk for participant check-in.

Ensure all technical equipment is functioning (microphones, speakers).

Brief judges on their roles and evaluation criteria.

Coordinate with volunteers to manage the event smoothly.

Announce winners and distribute awards/prizes.

Gather feedback from participants, judges, and audience members.

Send thank-you notes to judges, sponsors, and volunteers.

Review the event and discuss improvements for future competitions.