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> checklist for big one day airsoft event
checklist for big one day airsoft event
Pre-Event Planning
Determine the event date and time
Choose a suitable location
Obtain necessary permits or permissions
Create a budget and secure funding or sponsorships
Promote the event through social media and local communities
Set up an event registration system
Equipment and Supplies
Organize airsoft guns and ammunition
Ensure all safety gear is available (masks, goggles, etc.)
Prepare first aid kits and emergency supplies
Arrange for game props and objectives (flags, barriers, etc.)
Set up a sound system for announcements
Staffing and Roles
Recruit volunteers and staff members
Assign roles (referees, medics, registration, etc.)
Conduct a pre-event briefing with all staff
Establish communication methods (radios, phones, etc.)
Event Day Setup
Arrive early to set up the venue
Mark boundaries and game zones clearly
Set up registration table and check-in process
Organize a staging area for players
Ensure safety measures are in place (signage, rules posted)
During the Event
Conduct a safety briefing for all participants
Monitor gameplay and enforce rules
Provide assistance and first aid as needed
Keep track of time and game schedules
Engage with participants and gather feedback
Post-Event Wrap-Up
Conduct a debriefing with staff and volunteers
Collect feedback from participants
Clean up the venue and ensure it is left in good condition
Review budget and financial aspects of the event
Plan for future events based on lessons learned
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