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Checklist for festival
1. Pre-Festival Planning
Define festival goals and objectives
Determine festival theme and branding
Create a budget and allocate funds
Choose a suitable date and time
Select a location and secure permits
2. Logistics and Operations
Arrange for necessary equipment rentals (stages, sound systems, etc.)
Coordinate with vendors and food trucks
Organize transportation and parking logistics
Set up an on-site first aid station
Establish communication channels for staff and volunteers
3. Marketing and Promotion
Develop a marketing strategy (social media, flyers, etc.)
Create promotional materials (posters, banners)
Reach out to local media for coverage
Set up an event website or page for information
Plan for ticket sales and pricing strategies
4. Entertainment and Activities
Book performers and entertainers
Schedule activities and workshops
Arrange for sound checks and rehearsals
Prepare a timeline of events for the day
Ensure necessary licenses for entertainment
5. Staffing and Volunteers
Recruit and train volunteers and staff
Assign roles and responsibilities
Develop a schedule for shifts
Prepare an orientation session for all staff
Establish a system for volunteer check-in/out
6. Day of the Festival
Set up signage and information booths
Conduct a final walkthrough of the venue
Ensure all equipment is functional
Brief all staff and volunteers on the day's plan
Prepare for emergency situations and have a response plan
7. Post-Festival Evaluation
Gather feedback from attendees and staff
Analyze financial outcomes against the budget
Review what worked and what didn’t
Compile a report for future reference
Thank volunteers, staff, and sponsors for their contributions
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