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> Checklist for preparing for meetings
Checklist for preparing for meetings
1. Pre-Meeting Preparation
Define the purpose of the meeting.
Identify the key participants and their roles.
Set a date and time that accommodates all attendees.
Reserve a meeting room or set up a virtual meeting link.
Create and distribute an agenda in advance.
Gather necessary materials and documents.
Prepare any presentations or visual aids.
2. Day of the Meeting
Confirm attendance with participants.
Test technology (projector, video conferencing tools, etc.).
Arrange seating to encourage participation.
Set up the meeting space with required materials.
Have a backup plan for technical issues.
3. During the Meeting
Start on time and welcome participants.
Review the agenda and objectives.
Encourage participation and manage time effectively.
Take notes or assign someone to record minutes.
Summarize key points and decisions made.
4. Post-Meeting Follow-Up
Distribute meeting minutes to all participants.
Highlight action items and assign responsibilities.
Set deadlines for follow-up tasks.
Gather feedback on the meeting’s effectiveness.
Plan for the next meeting if necessary.
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