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checklist of utility and janitors

1. Standard Operating Procedures (SOP) Implementation & Reinforcement

Review and understand the company's Standard Operating Procedures regularly

Ensure compliance with CCTV operation guidelines as per Policy and Procedure Manual PN010

Familiarize oneself with inspector guidelines outlined in Policy and Procedure Manual PN011

Coordinate with the Audit Manager regarding all other SOPs and rules established by management

2. CCTV Operator Daily Reporting Requirements

STATIONS

Post a comprehensive end-of-day report to the FRI UNI CCTV Monitoring GC

Monitor attendance for all stations, including timestamps for openings and closings; create Incident Reports (IRs) for delays or early closures

Conduct real-time attendance reporting for all inspectors

Monitor product deliveries and report any discrepancies immediately

Track product stock levels; report run-outs or critically low stock situations

Implement and enforce price changes at all stations

Report on the transferring and recording of Automated Goods Transfer (AGT)

Immediately report any equipment or hardware malfunctions to MIS Infrastructure

Report any software-related issues promptly

Create detailed Incident Reports (IRs) for unusual activities at the stations

Document any SOP/Code of Discipline violations with Incident Reports (IRs)

Provide sales and volume updates as required

Report current weather conditions for each station area

OFFICES

Monitor office attendance in the absence of the Receptionist

Create Incident Reports (IRs) for violations of SOPs and Code of Discipline within the office environment

Ensure all employees have left the office by 10:00 PM; report any late departures

Serve as a point of contact for any office-related concerns

Provide current weather condition reports for the office area

TUGBOATS

Monitor tugboat crew attendance in the absence of the Receptionist

Create Incident Reports (IRs) for any SOP or Code of Discipline violations on the tugboats

Provide a monitoring report for each tugboat, including

Verification of crew member presence

Current location of the tugboat

Status updates of each station/operation, including current issues and actions taken/planned

Conduct roll calls to verify operational status

Report current weather conditions for each tugboat's location

3. General Maintenance and Safety Checks

Conduct regular inspections of all cleaning and maintenance equipment

Ensure all cleaning supplies are stocked and organized

Maintain a checklist of all maintenance requests and ensure timely follow-up

Communicate any safety hazards or maintenance issues to relevant personnel immediately

4. Emergency Preparedness Procedures

Ensure all emergency exits are clear and marked appropriately

Test fire alarms and emergency lighting systems regularly

Keep an updated first aid kit accessible and check supplies frequently

Review emergency procedures with staff and conduct training as needed

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