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CJIS checklist

1. Policy and Governance

Establish a CJIS Policy that complies with federal and state requirements.

Designate a CJIS Security Officer (CSO) responsible for compliance.

Conduct regular policy reviews and updates.

2. Security and Access Control

Implement user access controls based on the principle of least privilege.

Require unique user IDs for all system users.

Ensure strong password policies are in place, including complexity and expiration guidelines.

Enforce multi-factor authentication for remote access.

3. Data Protection

Encrypt sensitive CJIS data both at rest and in transit.

Implement data loss prevention (DLP) measures.

Regularly back up CJIS data and ensure secure storage of backups.

4. Physical Security

Limit physical access to CJIS systems and data to authorized personnel only.

Secure facilities with access control systems (e.g., keycards, biometric scanners).

Maintain visitor logs and ensure proper escorting of visitors.

5. Incident Response

Develop an incident response plan specifically for CJIS data breaches.

Conduct regular training and tabletop exercises for the incident response team.

Document and review all incidents involving CJIS data to improve future responses.

6. Training and Awareness

Provide CJIS security awareness training for all employees handling CJIS data.

Conduct regular refresher training sessions to keep staff updated on policies and procedures.

Ensure that training documentation is maintained and accessible.

7. Auditing and Monitoring

Implement continuous monitoring of CJIS systems for unauthorized access or anomalies.

Conduct regular audits of user access and permissions.

Maintain logs of all access and modifications to CJIS data for auditing purposes.

8. Third-Party Management

Assess the security practices of third-party vendors who handle CJIS data.

Establish contracts that include CJIS compliance requirements for third-party service providers.

Regularly review third-party access and security measures.

9. Compliance and Reporting

Ensure compliance with all applicable CJIS Security Policy requirements.

Prepare for regular audits by external agencies or regulators.

Maintain documentation evidencing compliance efforts and security measures in place.

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