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commercial tenant moveout checklist

1. Notice of Intent to Vacate

Confirm receipt of tenant's notice to vacate.

Ensure notice is within the required timeframe as per lease agreement.

Document the date of receipt for records.

2. Final Inspection Preparation

Schedule a date and time for the final inspection.

Notify relevant staff and contractors about the upcoming inspection.

Prepare inspection checklist for property conditions.

3. Tenant Responsibilities

Remind tenant of obligations regarding property condition.

Provide a list of cleaning and repair expectations.

Confirm removal of all personal property and belongings.

4. Utilities and Services

Confirm the termination of utilities (electricity, water, gas).

Ensure tenant has provided utility disconnection dates.

Schedule any final readings or inspections needed.

5. Final Inspection

Conduct a walk-through with the tenant.

Assess the condition of the property against the move-in checklist.

Document any damages or necessary repairs.

6. Security Deposit Assessment

Calculate any deductions from the security deposit for damages.

Provide a detailed report of deductions to the tenant.

Prepare the final security deposit return documentation.

7. Documentation and Records

Compile all documentation related to the move-out process.

Update tenant files with inspection results and deposit calculations.

Store records in accordance with company policies and local laws.

8. Cleaning and Repairs

Schedule any necessary cleaning or repairs post-move-out.

Coordinate with maintenance staff or contractors as needed.

Ensure the property is returned to a marketable condition.

9. Marketing the Vacant Space

Create a marketing plan for the newly vacated space.

Determine any updates or modifications to the property for future tenants.

List the property on relevant platforms and notify leasing agents.

10. Follow-Up Communication

Send a final communication to the tenant confirming move-out completion.

Provide contact information for any future inquiries.

Thank the tenant for their occupancy and wish them well.

11. Review and Process

Conduct a review meeting with the property management team.

Discuss any challenges encountered during the move-out process.

Implement any necessary improvements for future move-outs.

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