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Contract Surveillance checklist

Review the contract requirements and specifications.

Identify key performance indicators (KPIs) for monitoring.

Establish the surveillance team and assign roles.

Develop a schedule for surveillance activities.

Review past performance of the contractor, if applicable.

Ensure all contract documents are signed and filed.

Confirm the contractor has the necessary resources and capabilities.

Schedule a kickoff meeting with the contractor and stakeholders.

Establish communication protocols for ongoing updates.

Monitor contractor performance against established KPIs.

Conduct regular site visits or inspections.

Review contractor-submitted reports and documentation.

Maintain records of all communications and observations.

Identify any issues or discrepancies and document them.

Report issues to the contractor and discuss corrective actions.

Track and monitor the implementation of corrective actions.

Document all resolutions and follow-up actions taken.

Escalate unresolved issues to appropriate management levels.

Review final performance against contract requirements.

Conduct a final evaluation of contractor performance.

Ensure all deliverables have been received and accepted.

Gather feedback from stakeholders on contractor performance.

Archive all surveillance documentation for future reference.

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