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cooperation, coordination and partnership monitoring checklist for Humanitarian organization

Define the objectives of the partnership.

Identify key stakeholders and their roles.

Develop a timeline for monitoring activities.

Establish communication channels among partners.

Review the partnership agreement for clarity and mutual understanding.

Ensure all parties have signed and acknowledged the agreement.

Set expectations for accountability and responsibilities.

Identify coordination meetings and frequency.

Establish a focal point for coordination in each organization.

Develop a shared platform for information exchange.

Define key indicators for monitoring partnership effectiveness.

Determine data collection methods (e.g., surveys, interviews).

Schedule regular updates for data sharing among partners.

Conduct periodic evaluations of partnership performance.

Collect feedback from all partners regarding collaboration experiences.

Analyze data to assess the impact of the partnership on humanitarian outcomes.

Develop a communication strategy for internal and external stakeholders.

Schedule regular reporting intervals to share progress and challenges.

Create a template for reporting findings and recommendations.

Establish a mechanism for addressing conflicts and challenges.

Encourage open dialogue to foster problem-solving.

Review and adapt partnership strategies as necessary based on monitoring results.

Identify training needs for partner organizations.

Plan and implement capacity-building initiatives.

Evaluate the effectiveness of capacity-building efforts.

Discuss sustainability plans for ongoing projects.

Define criteria for successful transitions or exits from the partnership.

Document lessons learned and best practices for future partnerships.

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