create IT Requirement checklist for new employee onboarding to organization

Confirm employee start date.

Gather employee personal information (full name, contact details, etc.).

Determine the role and department of the new employee.

Identify necessary hardware and software requirements for the role.

Allocate a laptop/desktop computer.

Prepare peripherals (keyboard, mouse, monitor, etc.).

Ensure the availability of mobile devices if required (smartphone/tablet).

Set up docking stations or additional equipment as needed.

Install required operating system (Windows, macOS, Linux, etc.).

Set up standard software applications (Microsoft Office, Google Workspace, etc.).

Install role-specific applications (CRM, ERP systems, design software, etc.).

Ensure antivirus and security software is installed and updated.

Create company email account.

Set up user accounts for necessary applications and systems.

Assign access rights based on role and department.

Create a temporary password and instruct the employee on password change protocols.

Provide access to the organization's VPN if applicable.

Ensure connectivity to Wi-Fi or wired network.

Configure access to shared drives and folders.

Set up access to any specific internal systems or databases.

Schedule cybersecurity training for the new employee.

Provide guidelines on data protection policies.

Ensure compliance with company IT policies and procedures.

Distribute information on incident reporting and support channels.

Arrange a welcome meeting with the IT team.

Provide a list of IT support contacts and resources.

Schedule follow-up sessions to address any technical issues.

Encourage feedback on the onboarding process for future improvements.

Confirm all IT equipment and accounts are functioning correctly.

Check in with the new employee regarding any IT challenges faced.

Evaluate the onboarding process for any necessary adjustments.

Document lessons learned and best practices for future onboarding.