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create working instruction

1. Planning and Preparation

Define the purpose of the working instruction.

Identify the target audience and their needs.

Gather relevant information and resources.

Consult with subject matter experts (SMEs) and stakeholders.

2. Structure and Format

Choose an appropriate format (e.g., document, video, infographic).

Establish a consistent template for all working instructions.

Include a title, date, and version number.

Create a table of contents if the document is lengthy.

3. Content Development

Outline the main steps of the process.

Write clear and concise instructions using simple language.

Use active voice and imperative verbs (e.g., "Turn on the machine").

Include visual aids (e.g., diagrams, photos) to enhance understanding.

Specify safety precautions and personal protective equipment (PPE) required.

4. Review and Validation

Conduct a peer review with SMEs to ensure accuracy.

Test the instructions in a real-world scenario.

Gather feedback from end-users and make necessary revisions.

Verify compliance with industry standards and regulations.

5. Finalization and Approval

Format the document for clarity and readability.

Obtain necessary approvals from management or quality assurance.

Assign version control to track updates and changes.

Publish the working instruction in accessible locations.

6. Training and Implementation

Train employees on how to use the working instruction effectively.

Provide additional resources or support as needed.

Monitor adherence to the instructions during operations.

7. Review and Continuous Improvement

Schedule regular reviews to ensure the instructions remain relevant.

Update the instructions based on process changes or feedback.

Encourage employees to report issues or suggest improvements.

Maintain a log of revisions and updates for accountability.

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