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human resources checklist

Recruitment Process

Identify job openings and create job descriptions

Post job openings on job boards and company website

Review resumes and shortlist candidates

Conduct initial phone screenings

Schedule and conduct in-person interviews

Check references of shortlisted candidates

Make job offers to selected candidates

Employee Onboarding

Prepare new hire paperwork including offer letter, employment contract, and confidentiality agreements

Collect and verify required documents such as identification and work permits

Create employee files and maintain accurate records

Schedule orientation and onboarding sessions

Assign workstations and necessary equipment

Introduce new hires to team members and key personnel

Review company policies, procedures, and employee handbook

Explain benefits packages and enrollment procedures

Coordinate training sessions and provide necessary resources

Set up payroll and benefits accounts

Employee Development and Performance Management

Identify training and development needs

Design and deliver relevant training programs

Establish performance goals and objectives

Conduct regular performance evaluations

Provide feedback and coaching to employees

Identify high-potential employees for advancement opportunities

Create and manage succession plans

Employee Relations and Engagement

Address employee queries, concerns, and issues

Investigate and resolve conflicts or grievances

Ensure compliance with labor laws and regulations

Administer employee benefits and leave policies

Coordinate employee recognition programs

Organize team-building activities and events

Conduct employee satisfaction surveys

Facilitate communication between management and employees

Offboarding and Separation

Prepare necessary paperwork for employee termination or resignation

Collect company property and ensure return of any confidential information

Coordinate exit interviews

Communicate final payroll and benefits details

Update employee records and remove access to company systems

Complete necessary documentation for unemployment claims

Compliance and Legal

Maintain knowledge of employment laws and regulations

Ensure compliance with equal opportunity and anti-discrimination laws

Create and update HR policies and procedures

Prepare and submit required reports and documentation to regulatory agencies

Conduct internal audits to ensure compliance

Stay up-to-date on changes in labor laws and regulations

Record-Keeping and Reporting

Maintain accurate employee records and files

Track and report employee attendance and leave

Prepare and submit payroll reports

Generate HR analytics and reports on key metrics

Ensure data security and confidentiality

General HR Administration

Handle HR administrative tasks such as managing HR software and systems

Manage employee time off requests and track attendance

Handle employee inquiries related to HR policies and procedures

Update employee records and information in HRIS

Ensure employee data accuracy and confidentiality

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