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wedding planning

Venue Selection and Booking

Research potential wedding venues

Schedule site visits to shortlisted venues

Review and compare venue options

Select and book the wedding venue

Budget Planning

Determine the overall wedding budget

Allocate funds for each aspect of the wedding

Keep track of expenses and update the budget regularly

Guest List and Invitations

Create a guest list with desired attendee count

Design and order wedding invitations

Address and send out invitations

Follow up with RSVPs and maintain a record

Wedding Theme and Decorations

Choose a wedding theme or color scheme

Select and book a decorator or florist

Discuss and finalize decoration ideas and arrangements

Coordinate with the decorator to ensure everything is set up as desired

Catering and Menu Planning

Set up a meeting with the hotel's catering team

Discuss menu options and preferences

Take into consideration any dietary restrictions or special requests

Finalize the menu and confirm the catering arrangements

Entertainment and Music

Research and select a DJ, band, or other entertainment options

Discuss music preferences and specific songs for key moments

Coordinate with the chosen entertainment provider on logistics and setup

Photography and Videography

Research and select a professional photographer and/or videographer

Discuss desired style, shots, and specific moments to capture

Confirm availability and book the photographer/videographer

Wedding Attire and Beauty

Schedule dress fittings and alterations

Coordinate hair and makeup trials and appointments

Ensure groom and bridal party attire is arranged and fitted

Confirm pickup or delivery of wedding attire

Wedding Ceremony and Officiant

Choose an officiant or celebrant for the wedding ceremony

Coordinate with the officiant regarding ceremony details and vows

Obtain necessary documentation for legal marriage requirements

Wedding Cake and Desserts

Research and select a wedding cake vendor

Discuss design, flavors, and any specific requests

Place an order and arrange for delivery or pickup

Transportation and Accommodation

Coordinate transportation for the wedding party and guests as needed

Arrange accommodations for out-of-town guests

Ensure transportation details are communicated to the hotel staff

Wedding Rehearsal

Schedule a rehearsal date and time

Coordinate with the wedding party and officiant

Walk through the ceremony and timing with all participants

Wedding Day Timeline

Create a detailed timeline for the wedding day

Include all events, from getting ready to the last dance

Share the timeline with all relevant parties (vendors, wedding party, etc.)

Ensure the hotel staff is aware of the timeline and key moments

Wedding Day Coordination

Designate a point person or wedding coordinator for the day

Ensure all vendors have contact information for the coordinator

Coordinate with the hotel staff for setup, catering, and timing

Oversee the smooth execution of the wedding day events

Post-Wedding Tasks

Collect and store wedding gifts and cards

Send thank you notes to guests and vendors

Review and settle any outstanding vendor payments

Reflect on the wedding day and consider leaving reviews for vendors

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